HOLA Annual Membership Meeting 8/31/19 at 11:00 AM

The Barn on High Street

The meeting was called to order at 11 AM by Chairperson Millie Hoekstra.  Approximately 37 people were in attendance including Board Members: Millie Hoekstra/Chairperson, Ann Arthurs, Dave Arthurs, Dave Douglas, Carole Hoffmann, Anne Crump, John Patriquin, Mary Ellen Simon.

Anne Crump volunteered to take minutes in the absence of Secretary, Val Zapolsky.

Millie welcomed everyone, asked everyone to sign in on the paper by the door and to help themselves to coffee and donuts etc. The board members introduced themselves.

Secretary’s Minutes of the last Annual Meeting held on September 1, 2018 were unanimously approved.

Road Committee Report: (click here)

Dave Arthurs gave the Road Report.  M & H graded and spread 1300 cubic yards of shale on Highland, Overlook and Waterfront, and replaced culverts in several locations. Roadsides were mowed, brush is being trimmed, and we will have trees that are hanging over the roads cut as needed this fall.  Because of extreme winter (extra plowing and sanding) and the need for extra shale applied this year, we went over budget which will be taken from the Emergency Fund.

Waterfront Report: (click here)

Dave Douglas gave the Waterfront report.  We repaired spring damage.  We secured the dock and will mark rocks for easier installation next year.  We now have channel markers, electricity on both sides, and the grass seed didn’t take so we will attempt to grow grass by seeding this fall.  The canoe/kayak racks were fully assigned.  We cleared dead trees.  Geese are still a problem.  We relocated bees that took up residence in the shed.  Burr Rd. sign has been replaced with Edgewater and we are working on a sign at the fork that would say HOLA Harbor Place.

Assessor’s Report:

John Patriquin gave the Assessors report.  The Road fees will be: $210 for unimproved lots and $463 for improved lots (this is unchanged since 2008). 

Treasurers Report:

Report including Budget for ‘16/17 actual, ‘17/18 actual ‘18/19 budget, ‘18/19 as of 8/18/19 and 19/20 Proposed Budget was reviewed.  Overall we are in good financial shape, the accounts receivable have decreased again this year, the emergency fund has a balance of $39,175. The proposed budget $89,335 was unanimously approved. The dues will increase by $10 ($75) to cover increased waterfront and administration expenses. (click here for full report)

Nominating committee:

Mary Ellen Simon gave out the ballots and held the vote for board, assessor, and road commissioner.  All nominees were unanimously approved.

Open discussion by membership:

The membership introduced themselves and indicated where their property is located.

..Would it be advisable to consider purchasing lot that is for sale adjacent to our waterfront property? We will get information regarding cost of land and size of lot.

..Don Welch claimed that his 36′ parking area on Winston Rd. was impaired by snow plowing. We will look into this and come up with solution.  Winter damage is common to all of us living in Rangeley.

..Marilyn Smith who is on the Entertainment Committee suggested having community get-togethers such as pot-luck dinners or bowling.  We can do an e-blast to members to ascertain interest.

..Dick Moore brought up the problem of snowmobiles and ATVs using the roads as a trail.  We now have HOLA: Winter Guidelines for Homeowners.  These are posted on our website. These will be given to rental agencies for inclusion in the rental agreements.  We discussed penalties for homeowners of rental properties.  The owner is responsible for renters’ damage to roads, waterfront, and HOLA property.  Quiet hours were discussed: in Rangeley 10pm to 6am. It was noted that fireworks are not allowed in HOLA properties.

..A HOLA Committee sign-up sheet was circulated and members were encouraged to volunteer for a committee.

The meeting was adjourned at 12:10 PM.  All were encouraged to stay and socialize.

Next Meeting: September 5, 2020 at 11 AM.

The Board of Directors met briefly and elected the following officers for the coming year: Millie Hoekstra-Chairperson, Mary-Ellen Moroney-Vice-Chairperson, Jeff Zapolsky-Treasurer, Val Zapolsky-Secretary.

HOLA Annual Membership Meeting 11 AM September 1, 2018 – The Barn

The meeting was called to order at 11 AM by Chairperson Millie Hoekstra.  Approximately 59 people were in attendance including Board Members: : Millie Hoekstra/Chairperson, Mary-Ellen Maroney/Vice-Chairperson, Jeff Zapolsky/Treasurer, Val Zapolsky/Interim Secretary, Ann Arthurs, Dave Arthurs, Anne Crump, Brittany DiPompo,  Terry Donovan, Dave Douglas, Carol Hoffmann, John Patriquin, Mary Elllen Simon, Ed Zambraski,

Millie welcomed everyone, asked everyone to sign in on the paper by the door and to help themselves to coffee and donuts.

Secretary’s Minutes of the Annual Meeting last September were unanimously approved.

Treasurer’s Report click here was presented and 2016, 2017, and 2018 YTD were reviewed. Overall we are in good financial shape. Income was down but so were expenses. We have a bit over $38K in our Emergency Road Fund. The Waterfront also has sufficient funds for the work planned. The Budget was presented and unanimously approved.

Assessors’ Report was presented by Ed Zambraski. Road Fees will remain the same again this year: $210 for a vacant lot and $463 for a lot with a house.   FYI the road fees have not changed in 10 years.  Dues will again be $65.00.

Waterfront Report was presented by Mary-Ellen Maroney. She informed us that the new neighbor on the waterfront will be putting up a fence to keep the geese out. The Waterfront Committee did a wonderful job cleaning out the brush along the waterfront to improve the view. There is a new charcoal grill there and the old fireplace will be dismantled. All the boats and kayak/canoes should be removed from the harbor area by October 1^st. In early October the docks will be pulled in and we have DEP approval to dredge the harbor. That will be done by M&H as soon as the water is low. Moorings for the swim area will be moved further out next summer and the swim lines will be replaced. There was a question regarding rentor and waterfront use. It was noted that if a house has waterfront rights, then renter may use the waterfront. Possible posted rules were discussed. Nancy Zambraski said she has rules posted at her house for renters and agreed to share this with the other members of HOLA perhaps via our website.

The Board introduced themselves including new member Brittany DiPompo.

The Road Comm. Report (appended) was presented by Dave Arthurs. Basically our road budget is on target. We have sufficient emergency funds and some grading is scheduled for early September.  We put down a lot of calcium this year and it really helped to keep the dust down. There was some discussion of how to address the steep and easily torn up entrance road to the Overlook.

The Nominating Committee Report presented by MaryEllen Simon: The slate of Board members up for election/re-election (Larry Malone, Brittany DiPompo, Ann Arthurs, Carol Hoffmann and Ed Zambraski) was approved unanimously.  Jocelyn Kinlock agreed to join the Assessors Committee.  A HOLA Committee sign-up sheet was circulated and members were encouraged to volunteer for a committee.

Ed Zambraski read a statement regarding tree cutting to those present. (appended)

The meeting was adjourned at noon. All were encouraged to stay and socialize.

The Board of Directors met briefly and elected the following officers for the coming year: Millie Hoekstra–Chairperson, Mary-Ellen Moroney—Vice-Chairperson, Jeff Zapolsky—Treasurer, Val Zapolsky—Secretary.

Next meeting September 7, 2019

Respectfully submitted,

Val Zapolsky

HOLA

Annual Membership Meeting

Minutes

September 2, 2017

59 members attending

Millie Hoekstra, Board Chairman welcomed everyone to the 2017 HOLA Membership meeting and introduced and thanked the Board Members for their service. There were approximately 59 HOLA members in attendance this year.

The Minutes of the 2016 meeting were approved as submitted.

Ed Zambraski, Chairman of the Assessors committee explained the process of developing the assessments for each land owner and advised that HOLA has not had an increase in 10 years. The recommended rates, which were unchanged from last year, were $210 for an unimproved lot and $463 for an improved lot.  The membership voted to approve this recommendation and to extend the terms of the members of the Assessor’s Committee for an additional year.

Jeff Zapolsky, Treasurer There are several landowners that are still in arrears. There are a few landowners with whom we have been able to agree on an installment plan. The invoices that will be sent out on October 1 will more clearly state that payments should be made by November 15.
As of August 22 our net income was: $22,155.95.
Respectfully submitted,
Jeff Zapolsky
HOLA Treasurer
920-279-8637

The Report was approved as submitted.

Jeff also presented the 2017/2018 Budget which was also approved by the membership.

(all budget materials can be found on the HOLA website www.holarangeley. org)

Click here to view 2017/2018 Budget

Waterfront Committee:    Waterfront Committee Report September 2, 2017

I want to thank our great Waterfront Committee: John and Peggy Clark, Dick Moore, Paul Ellis, Dave and Ann Arthurs, Gary Wadsworth, Ed Zambraski, Butch DeSanctis, and Dave Sarr.  The Waterfront Committee has been great this year.

All the canoe/kayak racks have been full including the two new ones that Ed Zambraski made.

Terry Donovan has been using our Bird Bangor to scar the geese.  He has also trimmed the grass low on the side of the harbor so that he could get rid of the goose deposits.

David Burgess is going to get us the correct decking for the docks and the two new docks next year.  We had problems with the dock supplier this year.

Andy and Cindy Avelis used their tractor to put in the small docks.  Gary Wadsworth  rebuilt parts of the small docks.

Ed Zambraski and Terry Donovan cleared by the entrance of the road to give us more visibility.

Dave Douglas and Rick found the moorings for the swim lines and installed them for us this year.  Dave also added another chain to the raft.

Paul Ellis donated a picnic table, bar, and benches to our waterfront.  Andy Avelis used his tractor to move them from Paul’s house to our Harbor with the help of Dave Arthurs and Val Zapolsky.

You sign up for the canoe/kayak racks and for the boat slips when you pay your dues in the fall.  The Waterfront committee will assign the slips after the January Board Meeting.

I will notify members regarding the slips after the Meeting.  The canoe/kayak assignments will be posted on the first rack.  All canoes, kayaks and boats must be removed by October 15^th.  We recommend tying down the canoes and kayaks, as the Harbor can be quite windy.  You leave your vessels at your own risk.  We do not monitor them.  We ask that every one pick up after their own dogs.  There are no dogs allowed in the Swim area.

Fall boating and fishing starts Tuesday.  There is a sign up sheet in the box on the shed.

The Harbormaster explained when and how the boat slips and small boat racks were assigned. One member wanted to know if he could use a slip for one or two days with short notice. Mary-Ellen advised that it was not possible. He could contact her and if a slip was empty he could of course have it for that one night, but the trailer cannot be left at the Harbor.

Jeff Zapolsky said that his slip (#1) might be available and anyone could contact him on short notice for a one or two day usage.

Mary-Ellen Moroney, Harbormaster

Road commissioners report                        August 31^st 2017

M & H graded and rock raked sections of all H.O.L.A. roads. If a section of road did not need to be graded, it was left alone. Areas that were identified as worn down, and could not be properly graded, were covered with approx. 2” of ¾” crushed shale. Sections of roads that needed repair, were repaired using up to 4 inches of shale (Kendall Farm Trail and the Overlook Road). After the shale was laid down, a grader was used to smooth over and spread the shale. 686 cubic yards of ¾” crushed shale was spread on our roads this summer to build them up. Overall, I am pleased with the amount of shale that we have put down with our limited budget. We will continue to rebuild and improve our roads.

80 bags of calcium chloride were spread on Tuesday, July 25^th, 2017 by Terry Morgan. Myself and Alan Salvini cut the bags open and dumped the calcium into Terry’s loader, which was then dumped into the spreader. The actual date to spread the calcium was changed twice, due to the weather changing from sunny and clear to heavy rain at the last minute. Thankfully, Mr. Morgan took the cancellations in stride and accommodated us.

Ed Zambraski advised that he used all the shale (Approx. 7 cubic yards) that we dropped off last summer, at the dead end of Kendall Farm Trail, to repair pot holes and such in the Lakeview Highlands. Ed further advised, that he is willing to continue to contribute his time, labor and use of his Kubota. To that end, M & H dropped off approx. 6 more yards of crushed shale at the dead end of Kendall Farm Trail. Thank you, Ed.

The Lakeview Highlands sign at the bottom of the Lynn Way was knocked over and damaged due to an automobile accident. After negotiating with the driver’s insurance company, they sent us a check for $1090 which will cover our expenses for a new sign, along with the installation costs.

The board voted to replace both H.O.L.A. signs as the Rangeley Overlook sign is old and in bad shape due to wood rot.

Both signs will continue to say, “Lakeview Highlands” and “Rangeley Overlook” in large print. Below that, in smaller print, they will say “Highland Overlook Landowners Association” and below that, “Private”. The signs will be made and installed by Signworks in Farmington. The Lakeview Highlands sign will be finished around the second week of September. The Rangeley Overlook sign is expected to be completed  a few weeks later.

Millie and Val proposed cutting the buildup of brush along several sections of our roads. Millie advised that the individual, who was contracted with in the past, has passed away, so we will have to find another contractor.  Dave Douglas stepped up and contacted Mike Ferguson on cutting the brush buildup in the Highlands and the Overlook. Dave Douglas and Ed Zambraski surveyed areas to be cut and Mike Ferguson subsequently did a good job cutting back said brush.

Total money spent to date:

$41,919.00      Road work/Snow Removal 2016-2017 (Includes $1800.00 for Ditching and culvert cleaning in October 2016).

$19,340.70      M & H Grading, rolling, rock raking, delivery and spreading of ¾” crushed shale.

$ 1,290            Calcium chloride

$     180           Terry Morgan for spreading the calcium.

$     375           Mike Ferguson, Brush cutting.

$     83.09        Road signs made up by Ed Zambraski

$     35.00        Permit from Rangeley Code Enforcement, for permission to install new Lakeview Highlands sign.

$    23.50         Town of Rangeley dump fees, for waterfront cleanup and the old wooden posts from the Lakeview Highlands sign. (Ed Zambraski cleaned everything up and transported everything to the Rangeley transfer station)

Total money spent to date:                                                                             $63,246.29

We have money left over this year, so we will be laying down additional crushed shale this fall.

* On the 8-20-17 Road Committee report, the money paid to Terry Morgan was listed as $250.00. This was wrong. The correct amount of the bill was $180.00

Thanks to the road committee members for their input and support.

Dave Arthurs

H.O.L.A Road Commissioner

Jeff Munson, Chairman of the nominating committee nominated the following Board members to serve a 3 year term: Dave Arthurs, John Clark, Anne Crump, Terry Donovan and Val Zapolsky.

All board members and the Road Commissioner were reelected. The Road Commissioner is elected every year.

The Board reelected all the officers to serve for another year.

Millie opened the floor for any questions from the membership.  There was discussion on the following items:

-the issue and concern of “speeding” on our roads.  The suggestion was made to  mention this in the next email “BLAST”.  If the license plate number of a speeder can be obtained the local authorities might be able to follow-up with an individual and provide a warning.

-favorable comments were made on the snow plowing/sanding done last winter as well as the condition of our roads.  Our Road Commissioner, Dave Arthurs, commented on how he is being totally transparent with regard to monies spent on the roads. He also added that in Rangeley it was extremely difficult to get multiple bids for road repairs.  He  indicated that the work that M & H has done for HOLA has been excellent.

-the issue of tree cutting for the purpose of maintaining or re-establishing views was discussed.  It was pointed out that since both of our hills were farm pastures and treeless, there is no problem or limitation on property owners cutting trees on their own land, or on land of a neighbor with permission.

The next membership meeting will held on the Saturday of Labor Day weekend in 2018.

HOLA Annual Membership Meeting

September 3, 2016

45 members attending

September 2015 minutes approved as submitted.

Treasurer’s Report:
There are several landowners that are still in arrears. There are a few landowners with whom we have been able to agree on an installment plan; however, there are others that have remained recalcitrant. I filed against two of those in small claims court and received a judgement in our favor for both. Now that I am familiar with the process I will file against several others over the next year.
With regard to late payments, currently we do not assess a late fee. Instead, the invoices that will be sent out on October 1 will more clearly state that payments should be made by November 15.
As of August 16, 2016 our net income was: $35,919.69 with some outstanding bills not yet received.
Respectfully submitted,
Jeff Zapolsky
HOLA Treasurer
920-279-8637
Treasurer’s report accepted as submitted.
valandjeffzap@gmail.com

Click here   to view treasurers Report

Social Activities:
Sandy Young reported that everyone appreciated the “coffee and donuts” social time prior to the meeting. Sandy was thanked for her many years as chair of the committee and coordinating a good time for all.

Waterfront Annual Meeting September 3, 2016
I want to thank our great Waterfront Committee: John and Peggy Clark, Dick Moore, Paul Ellis, Dave and Ann Arthurs, Gary Wadsworth, Ed Zambraski, Butch DeSanctis, and Dave Saar. Dave Saar rebuilt the railing for the slips’ finger docks this spring. Ed Zambraski set up our dead goose decoys. Dave Arthurs set up our picnic tables. Terry Donovan has worked hard setting up the other goose decoys and sweeping the docks to rid them of the goose poo. We have not yet found the ultimate solution for keeping the geese away. We are very excited that we got enough money from easements that we were able to install more docking this year. We are still using a couple of sections from the old docking system in the shallow water. Our dock now extends further out into the water. We have replaced the short ladder with a longer one. The slips and canoe/kayak racks have been well used this year. You sign up for a space on the racks or a slip when you pay your dues in the fall. The canoe/kayak assignments will be posted on the racks. The Waterfront Committee will assign the slips after the January Board Meeting. All canoes, kayaks and boats must be removed by October 15th. We recommend tying down the canoes and kayaks, as the Harbor can be quite windy. We will be building a new rack for next year. Fall boating and fishing starts Tuesday. There is a sign up sheet in the box on the shed. Even those whose boats are currently in the slips needs to sign up and cross off their name when they remove their boat.
We are going to put up two new signs. One will say “Private Property Members Only, No Trespassing”. The other will say “No dogs within Swim Area, Pick up After Dogs”.
Mary-Ellen Moroney, Harbormaster
Committee report accepted as submitted.

Road Commissioner’s Report:
Winston road received some extensive work, in the form of 262 cubic yards of one half inch crushed shale. This material was placed on the steep downhill section of Winston, approx. 780 feet long. It was then graded to 6” in the center, down to 4” on the sides and then compacted with a roller. This same area was also ditched top to bottom on the eastern side of the roadway. Winston Road was in very bad shape from washouts. Hopefully, this work and material will make the roadway easier to maintain in the future.
14 cubic yards of crushed shale was put down, graded and rolled for compaction at the entrance to Burr Road. This was done to build up the road and remove the wash boarding. Due to the constant state of disrepair of Overlook Road at Rt 4, I met with Todd Sawyer, a representative of Bruce Manzer, to get an estimate to blacktop the north entrance of Overlook Road from Rte 4, up approximately 220 feet, with a width of 20 feet. Due to the extreme grade at this entrance, blacktopping or concreting, is the only way to prevent the bumps and corrosion. The price for blacktopping 225 feet by 20’ wide would be approx.. $10,000. The price is approx.. because the price Manzer pays for the liquid asphalt fluctuates. We experienced some flash flooding in August which took a toll on several of our roads in the form and deep ruts and washouts. The intersection of Overlook, Morel and the Loop Road was severely washed out. This has been an ongoing problem at this location. It was repaired by grading a very small section of Overlook and the Loop Road to remove a large rut and channel water off the roads. Crushed shale was then spread with the grader and rolled for compaction.
Paul’s Path near Overlook Road also received attention due to an ongoing problem of rutting caused by water runoff and a depressed inside corner. The problem area was graded and crushed shale was laid down and compacted with a roller.
Fall work will continue with several sections of roads being graded to clean up ruts and water damage, minor ditching and removing built up gravel from culverts. Areas of Summit and Kendall Farm Trail also need attention.
Currently, very few of our roads are properly covered with material, either crushed shale or gravel. Maine DOT estimates dirt roads lose up to a half inch of material a year. A large number of our roads are incapable of being crowned due to the loss of material over the years. We do not have a large enough budget to cover our roads with the minimum of 4 to 6 inches of material over the next few years. This is a problem and we need a plan to address it. It will be discussed along with other committee member’s suggestions/recommendations at the next Road Committee meeting, which will be scheduled shortly.
The previous balance of total money spent, carried over from the April 30th road commissioner’s report to the July 9th report, should have been $37,627 instead of $37,189. This would bring the total monies spent to date on the July 9th Road Report to $40,033.28.

• Previous balance for road maintenance and snowplowing: $40,033.28

• Burr Road: Added 14 cubic yards of crushed shale graded and compacted: 834.80

• Winston Road ditching and extending a culvert: 1,892.50

• Winston Road resurfacing, 262 cubic yards of crushed shale and compacted: 6,591.90

• Grading – bill not yet received: approx.. 2,400.00

• Lynn Way, removed, cleaned and replaced a culvert that was rising out of ground. 393.55

• Intersection of Overlook, Morel and the Loop Road along with the intersection of
  Paul’s Path and Overlook Rd. These areas were graded for water runoff, 1/2inch of
  Crushed shale was added to the roads, graded and compacted with a roller. 2,879.60

• Money spent prior to October 1st 2015 but taken from the 15/16 budget. 6,206.65

Total road and snow monies spent to date. Approx. $61,352.28

We have entered into a new five-year plowing contract with Burgess Construction and Property Maintenance. The contract is for $40,000 per year with a maximum of $200,000 for the five-year period. There is no increase in cost to HOLA over the previous years’ contract.
Questions or concerns, contact me at 207-864-3992.
Dave Arthurs, HOLA Road Commissioner.
Road Committee Report accepted as submitted.

Assessors Report:
HIGHLANDS OVERLOOK LANDOWNER ASSOCIATION
LANDOWNER RATES
10-01-2016 TO 09-30-2017

To collect from the landowners the required sums of money to provide for road maintenance and snow plowing/sanding, and to offset losses from the few landowners who do not pay their fair share, the assessors recommend the fees for the 2016-2017 period be as follows:
Total Road Budget $79,500 Divided by 579.18 base units = $137.26 per unit
Unimproved lots 1.53 X $ 137.26 = $ 210.00 X 126 Units = $ 26,460.00
Improved lots 3.36 X $ 137.26 = $ 462.34 X 115 Units = $ 53,169.10

TOTAL REVENUE $ 79,629.10
Road Budget $ 79,500.00
Net to Budget + $ 129.10
Fees for 2016-2017
Calculated/Actual Proposed
Unimproved Lots $ 210.00 Unimproved Lots $ 210.00 (same as last year)
Improved Lots $ 462.34 Improved Lots $ 463.00 (same as last year)

Assessors
Ed Zambraski (Chairperson), Jeff Munson, John Patriquin
A membership question and comments session was held. There needs to be more information regarding access to snowmobile trails. Nancy Zambraski will accept any perennials to be added to the flowerbeds near the HOLA signs at the entrance of Lynn Way and Overlook Road.
Committee Sign-up sheets were circulated. Email sheet was circulated. Membership was encouraged to volunteer for a committee and to get to know their neighbors.

The Membership approved the Assessors report as submitted.

The Membership approved the 2016/2017 fiscal year budget as submitted.

Nominating Committee Report:
The following slate was presented by chair Ken Young:
Board of Directors: David Douglas, Millie Hoekstra, Mary-Ellen Moroney, Mary Ellen Simon, Ana Wetherill, Jeff Zapolsky and Darlene Munson

Assessors Committee:
Ed Zambraski, Jeff Munson and John Patriquin
Road Commissioner: Dave Arthurs
All were elected by membership.
Ken was thanked for his many years of service on the HOLA Board.

The new HOLA Board of Directors met following the Annual Membership Meeting and elected the new Officers: Millie Hoekstra, Chair, Mary-Ellen Moroney Vice-Chair, Jeff Zapolsky Treasurer and John Clark Secretary.

Board Chairman, Millie Hoekstra welcomed the HOLA membership to the annual meeting and thanked the Board for all their hard work during the past year.

Secretary Report: The minutes of the 2014 meeting were approved as submitted by the Secretary, John Clark.

Social Activities Report:
Sandy Young reported that we tried a social period prior to the meeting rather than a lunch
following the meeting. It seems that everyone is busy with their own families and guests. The music on the Lake will not be at the HOLA waterfront this year, but will be offered at Town Park.

Treasurer’s report:
Mike Moroney (treasurer for 13 years) was thanked for his many years of service to the organization. The new Treasurer, Jeff Zapolsky, submitted a written report indicating Total Liabilities & Equity of $34,468.72 and a Net Income of $5,849.38 He also gave an update on receipts and delinquents.
The report was accepted as submitted. See Treasurer’s Reports Listing

Waterfront Committee Report: Mary-Ellen Moroney

Paul Ellis brought back the ladder from the old dock and Burgess’s employees put it on the raft.
The ladder on the new dock was fixed as of yesterday. If we can get more easement money, we may be able to finish the docking system next year. The sign-up sheet is in the box on the shed for fall boating and fishing. Anyone wanting a slip, including the boats already there, needs to sign up on the sheet. If we want to insure the swim lines and buoys when they are in the shed for $1,500 for named risks we can do so for $30.

Mary-Ellen made the motion to insure the docks when they are outside the water for an annual premium of $500 with a $500 deductible. This motion was defeated

Road Committee Report:

September 5, 2015

We are moving through a dry summer which is leading to some dusty road conditions. Although calcium on the roads is an answer (this was done in June), we must have some rain to set the calcium on the roads and this has not been in our favor. The road committee will look into having some sections of the roads (especially the main roads-Overlook Road and The Lynn Way) treated with liquid calcium in the future which may last for a longer period of time.

Summer work this year included grading and rock raking the roads. There was some ditching and rocking on The Loop Road in an effort to alleviate water runoff issues. The Lynn Way was ditched and rocked to help with spring water issues in that area. The material removed was used to build up a berm along Morel Road and a ditch was added on lower side.

The road committee identified two areas that need attention this fall. Winston Road will be ditched and graded and the sight issue on Marion Drive will be addressed. The committee will also look for trees in the road right of way that could potentially cause problems during winter storms. The snow plowing contract is all set for this year. If you have any problems with winter road conditions, please call the road commissioner who will relay any concerns to the contractor.

Thank you for your continued support,
Les Hoekstra
HOLA Road Commissioner

Proposed Budget for fiscal 2015 – 2016: (see website for budget)
Budget of $92,260.00 (same as last year) was submitted

The Budget was approved as submitted.

Assessor’s Report: (see website for full report)

The rates will stay the same for next year: $463 house, $210 lot, $65 dues

No increase in road fees for fiscal 2015-2016

Nominating Committee for fiscal 2015-2016:

Individuals elected to the Board: Paul Ellis, Jeff Munson, Ann Arthurs and Ed Zambraski.
Assessors: Dave Arthurs, Ed Zambraski and Jeff Munson
Road Commissioner: David Arthurs
Sign-up sheets for committees was circulated

The next meeting will be on September 3, 2016.

The Board elected all current officers for 2016

Millie Hoekstra opened the meeting with introductions and thank you to each Board Member and Committees.
The minutes of the 2013 meeting were approved as submitted.

Treasurer’s report and other financials. Mike Moroney reviewed the fiscal year end budget with the members. His report was accepted as submitted.

Click here to view treasurers Report

Mike and Millie reviewed the propose budget for 2014/2015 fiscal year. The proposed budget was approved as submitted with a $20 increase in dues.

Waterfront Committee: We have new non sinking lighted swim buoys. This should keep boaters from cutting our swim lines and help boaters find our harbor.
We had some major repairs to the dock and swim lines after Hurricane Arthur. The ladder for the raft is missing. It was torn off when being moved. It will be replaced for next season.
The amended waterfront policy will be retyped and presented to the Board for approval in November.
There is a sign up sheet for slips for fall fishing after Labor Day.
For those who have partial waterfront rights – full rights can be purchased for $1,500. The cost of full rights for lots without waterfront rights is $9,500. These prices are available through 2016.
The Waterfront Committee will assign the slips and the canoe/kayak racks in January. Please send in your requests when you pay your dues in October.
I want to thank our Waterfront Committee: Mike Moroney, John and Peggy Clark, Dick Moore, Paul Ellis, Tom Sullivan, Dave and Ann Arthurs, Gary Wadsworth, Chester Winooski, Ed Zambraski, and

Road Committee Report:
Those present: Ann & Dave Arthurs, Paul Ellis, Les & Millie Hoekstra, Ben Wetherill

1. Review of road conditions: Overall the roads are in pretty good shape. A few problem spots were identified and discussed.
   The “brown patch” (ground up asphalt and gravel) that was used last fall seems to be working well. We will be using more of that this year. Also, we will be looking at prices to pave 100’ or so at each entrance. The Loop Road water issues will be discussed with M & H personnel and come up with a plan. Speed on our roads is still an issue; is it time to install speed bumps for the summer months?
   The Circle in the Overlook will need attention this fall
   There will be some ditching/topping done this fall

2. It was decided to keep the road budget the same for next year. $79,500

3. The gate on The Lynn Way will be open after Labor Day (We had it opened on a couple busy weekends this summer) Those living on The Lynn Way have commented how much they appreciate the less traffic and use of the road by those just cutting through and leaving some of their trash.

4. A DR String mower is being considered as a solution to the mowing of the sides of the roads. We will look to purchase this fall.

Nominating Committee: Ken Young advised that those with terms expiring have agreed to serve another term. John and Peggy Clark, Anne Crump, Dave Arthurs and Sandy Young.
Les Hoekstra has agreed to serve another term as Road Commissioner.
There were no other nominations and all nominees were elected by the membership.
The Board met following the membership meeting and all Board Officers were elected for another one year term.
The next meeting of the HOLA Membership will be on Saturday of Labor Day weekend in 2015 at 11 a.m. at the Barn.

August 31, 2013

The minutes of the 2012 Annual Meeting were approved as submitted.
Chairman of the Board, Millie Hoekstra welcomed everyone and explained the reasons for the annual meeting.

Treasurer’s Report: Mike Moroney gave a report on the HOLA financials which was approved as submitted.

Click here to view treasurers Report

Waterfront Committee Report:
We have a new rack for the canoes and kayaks. We have had openings for the slips this summer as people’s plans have changed since they originally signed up on the sheet that is sent out along with the dues. The Waterfront Committee will assign the slips and the canoe/kayak racks in January.
We’ve had a few trees removed by a family of beavers.
We have had the electric line in the conduit under the loading ramp reburied. We have also replaced the worn out swim line with a new one.
There is a sign up sheet on the shed for slips for Fall Fishing after Labor Day.
For those few whose lots do not have full waterfront rights the rights are $1,500 to the end of 2014. The cost for waterfront rights for a lot with no rights is $9,500 for the same period of time.
I want to thank our Waterfront Committee: Mike Moroney, John and Peggy Clark, Dick Moore, Paul Ellis, Tom Sullivan, Dave and Ann Arthurs, Gary Wadsworth, Chester Winkowski, Ed Zambraski, and Butch DeSanctis.
Mary-Ellen Moroney, Harbormaster

Road Committee Report:
See Board Minutes for details.
2013-2014 Budget was approved as submitted.
At the 9 a.m. Board of Directors meeting the board voted to install a gate on the Lynn Way near the Harold Ross Road.

Assessors Report:
Dave Arthurs advised that the assessment for the next fiscal year will be the same as last year.
Based on an approved budget of $79,500
Unimproved lots = $210
Improved lots = $463

Nominating Committee:
This year the terms of 7 members of the Board of Directors expired.
Dave Douglas
Millie Hoekstra
Barbara Meservey
Mary-Ellen Moroney
Mike Moroney
Ana Wetherill
Ken Young

Barbara Meservey has decided not to run for another term.
Jeff Zapolsky has said that he would like his name to be placed on the ballot.
TinaMarie Falasco is no longer a HOLA member. The directors have appointed Anne Crump to fill out the last year of TinaMarie’s term.

The list of nominees for the Board of Directors is:
Dave Douglas
Millie Hoekstra
Mary-Ellen Moroney
Mike Moroney
Ana Wetherill
Ken Young
Jeff Zapolsky

We have enough nominees to have a full slate of directors.

Nominating Committee
Ken Young
Jeff Munson
All nominees were approved by the membership.
Les Hoekstra was elected to another term as Road Commissioner.

The Board of Directors met and all officers were elected to serve another term.

September 1, 2012

The minutes of the September 2011 meeting were accepted as submitted.

Treasurer’s Report:
Mike Moroney submitted a report indicating total liabilities and equity of $20,175.09 and net income of $9,024.58. The report was accepted as submitted. Treasurer’s Report, September 2012 – Click here.

Road Committee:
HOLA Road Commissioner’s Report
Annual Meeting Sept. 1, 2012

Dear HOLA members:

Sorry I’m unable to be at the meeting due to work schedule. Please contact me if you have any questions.

2011-2012 was a decided departure from our normal process of doing the roads. Due to weather conditions last fall, it was determined to do some of the work in the spring. I believe this worked to our advantage especially in the area of road topping. Topping in the spring prevents the material from being plowed up during the winter season.
Once again all the roads were rock raked and graded. The following areas had topping added to them.
Entrance of The Lynn Way to lot 2E (6 loads)
The Lynn Way from the corner to 3H (Dick Moore’s-2 loads)
The Lynn Way to Harold Ross Road (10 loads)
Kendall Farm Trail from 17H to 14 H (7 loads)
Kendall Farm Trail from 14E to 12E (4 loads)
The Loop Road from 4 corners to the Y (2 loads)
In addition excavation work was done at the bottom of the Overlook Road and the upper portion of the Loop Road to help alleviate the water and runoff problems that usually occur in the spring.

The committee also purchased 50 bags of Calcium Chloride and applied them to the major roadways to help alleviate the summer dust. Brush and trees were cut along the roadways to help with sight lines on the curves. We are investigating the possibility of mowing the sides of the roads; we had contacted a potential person but unfortunately after looking at the roadsides he decided that his equipment would not do the job.

We are in the last year of our 3-year plowing contract. Last winter was not very snowy but winter will soon be here again. I believe most of us are very satisfied with the work that has been done by our plowing contractor.

There will be some road work done this fall which will consist of grading and some topping to prepare the roads for winter. The extensive amount of ditching over the past few years has made life easier for the plow drivers and helps greatly with the spring runoff.

Some of you will notice the washboard road surface. This is due to excessive speed and not engaging four wheel drive on the hills. Please watch your speed and drive with caution.

I would like to personally give a big “Thank You” to Paul Ellis who has spent numerous hours on our roads and coordinating the work being done by the contractors. Without this dedication and volunteerism our expenses would be much greater.

The budget submitted for 2012-2013 season will stay the same. This is allowing us to make necessary repairs and needed maintenance each year.

If you have any questions or concerns feel free to call me at 864-2963 or email me at les.hoekstra1@myfairpoint.net.

Respectfully submitted,
Les Hoekstra, HOLA Road Commissioner

Assessors Report:
Dick Moore advised that there will be no change in the property assessments for the next fiscal year. Lot’s with houses = $462 Undeveloped lots = $210

Nominating Committee Report:
Ken Young reported that the following terms expire this year – Paul Ellis, Dick Moore, Darlene Munson and Jeff Munson. Dick Moore and Darlene Munson decided not to run again. Bill Hayes is unable to attend the Board Meetings and resigned his position on the Board and accepted a position on the Road Committee. Peggy Clark accepted a nomination to fill the vacant position.
Nominees are: Paul Ellis, Jeff Munson, Ann Arthurs, Ed Zambraski and Peggy Clark.
All nominees were elected by the membership.
Les Hoekstra was reelected to another term as Road Commissioner.

Waterfront Committee Report:
The Harbor was dredged on 8/30/2012 thanks to all Paul Ellis’s hard work with the DEP.
Our swim lines were cut on 8/29. Dave Douglas is going to see if he can put them back together. We need to replace the left swim buoy.
The number of boats in the harbor varies from full to spaces available. We had the most boats during the ice out fishing season. We are at the start of fall fishing. After this weekend, there will be a sign up sheet for boats.
Mary-Ellen Moroney, Harbormaster

Social Activities Report:
Sandy Young, Chairman advised that there will be a pot luck luncheon following the annual meeting at the barn.
A sign-up sheet was passed around for volunteers for committee assignments.

The next Annual Meeting of HOLA membership will be on August 31, 2013 at the Barn.