Executive Board Meetings

HOLA Board of Directors meeting March 11, 2023

HOLA BOARD MEETING MINUTES- 9AM at the RFA Theater 3/11/2-23

Present: Millie Hoekstra, Val Zapolsky, Jeff Zapolsky, Ana Wetherill, Ed Zambraski, John Patriquin, Al Salvini, Mary-Ellen Moroney, Larry Malone, Dave & Ann Arthurs, Robert Smith, Brittany Russell, Darren Winslow,

Guest: Ben Wetherill

Absent: Dave Douglas, Anne Crump

Call to Order by Millie Hoekstra at 9:02 AM.

Millie attended a zoom meeting of LUPC discussing short-term rentals (STR). The Town of Rangeley is developing a STR ordinance and will hold a public hearing on 3/27/2023 at 6PM. The place is not yet decided.

A lot of properties are still changing hands and some new owners are purchasing waterfront rights and that money goes into the waterfront savings.

Minutes to the last Board meeting Jan. 14, 2023 received a motion to approve (J.Z.) and was seconded (A.A.). There were no questions, and they were approved unanimously.

Treasurer’s Report (attached) was presented by Jeff Zapolsky. Overall, the snowplowing has been less than budget and we are receiving additional road fees for construction projects. There are few long-term delinquencies, so we have sufficient funds. There was a motion to approve the treasurer’s report, seconded and approved unanimously.

Jeff also asked that there be a late fee for people who pay after Nov. 15^th. They require a lot of extra work for the treasurer. This should also apply to owners paying installments. This was referred to the Ad Hoc Committee.

Road Commissioner’s Report: Dave Douglass verbally relayed the report to Millie yesterday. The roads are in good shape and will be posted soon. There have been few problems with drivers getting stuck due to snow. The board was asked to tell Dave or Millie if you see any problems with the roads.

Waterfront Committee Report: (attached) Ed Zambraski stated that all the kayak racks and boats slips have been assigned. There is a short waiting list for only the kayak racks.

Ed made a motion to change the Waterfront Policy regarding renters boats (found on the HOLA website Section VI.N.) “Due to Milfoil concerns and the limited size of our harbor, renters cannot launch or tie up their boats within the HOLA Harbor.” The motion was seconded by Dave Arthurs. The vote was: Millie abstained, Val & Mary-Ellen against, the remaining 13 were in favor. The motion passed. Then Larry Malone motioned that the following wording be added immediately after the previously approved wording, “Renters with boats are to be directed to the Town Park to launch their boats as it is a much easier launch and the RLHT is screening for Milfoil.” Mary-Ellen seconded, passed unanimously. Both wordings will appear on the website and on the Boat Slip Application.

AD HOC Committee Report: Larry Malone said that the committee will meet in a few weeks and have a report for the May Board meeting.

Mary-Ellen Maroney made a motion to make the road fees the same for developed and undeveloped lots. Dave Arthurs seconded the motion. It was discussed and the motion failed: 1 in favor, 13 against.

Meeting was adjourned at 10:15 AM.

Next board meeting: May 13, 2023

HOLA Board of Directors meeting January 14, 2023

HOLA MINUTES Jan. 14, 2023 AT 9 AM RFA LAKESIDE THEATER

Present: Millie Hoekstra, Val Zapolsky, Jeff Zapolsky, Al Salvini, Mary-Ellen Moroney, Robert Smith, Dave Arthurs, Ann Arthurs, Larry Malone, Darren Winslow, John Patriquin, Ed Zambraski (via Zoom)

Absent:, Anne Crump, Brittany DiPompo Russell, Dave Douglas, Ana Wetherill

Mille called the meeting to order at 9:02 AM.

Updates: The roads are icy but well sanded. M&H is burning brush in the Overlook and the fire lasted longer than anticipated. The pile is still smoking after several days. The Fire Chief is involved. Many properties are still changing hands. If you see something new (a new foundation, or lots being cleared) then let Millie know.

Secretary’s Minutes of the last meeting: (attached) Motion to approve: Jeff Z, Seconded: Mary-Ellen Moroney, Approved Unanimously.

Treasurer’s Report: (attached) FYI We have Zell as a payment option thru Franklin Savings Bank now, as well as the usual check method.

There was discussion about whether the $500 fee for heavy equipment to clear a lot was in addition to the $1000 for house construction or if it would be applied toward the $1000 fee. Varying opinions were expressed and the matter was referred to the Road Committee for discussion and a recommendation for the Board.

There was a round of thanks for the great job Jeff has done.

Road Committee Report: Dave Douglas did not submit a written report, but spoke to Millie and said, “All is good.”

Waterfront Committee Report: (attached) Ed stated that our dock installer has sold his business, so Ed will be tracking down a new installer over the next few months. The next committee meeting will be in March.

Ad Hoc Committee Procedures: (attached) Larry Malone suggested that the Board give this committee specific issues to address rather than trying to create general procedures for anything and everything. He suggested issues be divided into areas such as Safety, Liability, and Cost. For example, untended minor swimmers would fall under liability. Blocking a road would fall under safety. ATVs tearing up the roads would be a cost issue. This was referred to the Road & Waterfront Committee for a list of issues in order of importance.

Other business – none.

Meeting adjourned at 9:47AM.

Next meeting Saturday, March 11 at 9AM at the RFA Lakeside Theater

HOLA Board of Directors Meeting November 12, 2022

Present: Millie Hoekstra, Val Zapolsky, Jeff Zapolsky, Dave Douglas, Ana Wetherill, Ed Zambraski, Al Salvini, Mary-Ellen Moroney, Robert Smith

Absent: Dave Arthurs, Ann Arthurs, Anne Crump, Larry Malone, Brittany DiPompo Russell, Darren Winslow, John Patriquin

Millie H. called the meeting to order at 9:02 AM and asked the board to send any website updates that need to be done to her.

Secretary’s Minutes of the last meeting Sept. 3, 2022 were presented. Motion to approve by Ed Z. Seconded by Dave D. Unanimously approved.

Treasurer’s Report presented by Jeff Z. (attached) About 72% of people have already paid their 2023 bill. We have more income than expected due to all the road fees from all the new construction. We have plenty of money and are on budget. Motion to approve Val Z. Seconded Dave D. Unanimously approved.

Road Commissioner’s Report: FYI Kim Sorrell is an arborist and has offered to help people prune to tops of their trees for views. We are ready for winter. Info for snowmobile trails is on the Winter Guideline on the website. Access to the lake was discussed. (Cross from the Farmhouse to Lakeview Drive then down across the LCWI lot, staying to the North of the spruce trees to cross to the HOLA Waterfront.)

If you see any problems with the roads or new construction let Dave or Millie know.

Waterfront Report: (attached) Docks are out. All kayak racks have been assigned and are full. Ed is working on assigning the boat slips. It was mentioned that several owners have asked about an “easy to walk” way to the lake without having to navigate big riprap rocks. Suggestions were made to place it beside the dock. Also, if there is a second ladder that it be placed halfway out for shallow water access for kids. Nile Brook Way is a HOLA Road so improvements will come out of the Road Budget.

Ad Hoc Committee to review HOLA Rules, Policies & and to develop Procedures/fines to address non-compliance issues was created. MSP unanimously. Larry Malone will be convenor of the Ad Hoc Committee. Committee members are: Dave Arthurs, Butch DeSanctis, Mickey Haas, Millie Hoekstra, Jocelyn Kinlock, Mike Leclerc, Larry Malone, Mary-Ellen Moroney, Ben Wetherill

They will review and bring suggestions to the board for approval. FYI the Town of Rangeley is creating a Short-Term Rental Ordinance. This could also be reviewed by the committee for incorporation into HOLA.

Motion to adjourn MSP unanimously.

Next meeting Jan. 14^th, 2023 at 9 AM RFA Lakeside Theater.

HOLA Board of Directors Meeting September 3, 2022

HOLA BOARD MEETING MINUTES- 9AM at the HOLA Waterfront on Sept. 3, 2022

Present: Millie Hoekstra, Val Zapolsky, Jeff Zapolsky, Dave Douglas, Ana Wetherill, Ed Zambraski, John Patriquin, Al Salvini, Mary-Ellen Moroney, Larry Malone,

Absent (with excuses): Dave & Ann Arthurs, Anne Crump, Brittany DiPompo Russell, Darren Winslow, Mary Ellen Simon

Call to Order by Millie Hoekstra at 9:02 AM.

There was a discussion of recent gunfire incident at a Highland’s residence. The owners has received an email and if no reply soon a phone call will take place.

The website has been updated with ATV info for landowners. The Air B&B owner has been advised of issue with his renters and will update his information.

Minutes to the last Board meeting July 9, 2022 received a motion to approve and was seconded. There were no questions, and they were approved unanimously.

Treasurer’s Report (attached) was presented by Jeff Zapolsky. Overall things cost more this year, but because we had so many properties change hands, and there is a lot of construction going on, that we have received a significant amount of extra money (one time road fees). In the end we are doing fine. The budget for 2022/2023 was reviewed. In summary, no changes to fees are needed. There was a motion to approve the new budget, seconded and approved unanimously.

Road Commissioner’s Report (attached) was discussed by Dave Douglas. He went over budget due to increased costs, but he did cut back so the overbudget was diminished and the Board had previously approved taking over budget costs from the Road Emergency funds account. There is some tree work (trimming one hanging over road or at corners along the roads) still needed, but he will be getting that done by volunteers.

Waterfront Committee Report: (attached) was given by Ed Zambraski (Harbor Master). It was a good year and thank you to a great team working the waterfront.

Assessor’s Report (attached); There was some discussion of changing the fees but it did not receive a second and was tabled. The Assessor’s Report was unanimously approved.

Nominating Committee has contacted all the board members whose terms are expiring and only one (Mary Ellen Simon) wishes to retire. Robert Smith of the Overlook has expressed an interest in serving. The Assessors are all willing to serve again and the Road Commissioner is willing to continue. The slate of members for the Board, Assessors and Road Commissioner (attached) was moved, seconded, and was unanimously approved.

After the Bylaws revisions are approved, a Committee for Rule Regulations and Policies will be needed. Mary-Ellen Maroney, Larry Malone, Ben Wetherill and Dave Arthurs are willing to work on this. Maine state law states that a quorum for a HOA Annual Meeting is 10% of members. We currently have 203 members, so we need 20 attendees.

Meeting was adjourned at 10 AM. Annual meeting starts at 11 AM.

Next board meeting: November 12, 2022

HOLA Board of Directors Meeting, July 9, 2022

HOLA BOARD MEETING MINUTES- 9AM at the RFA Theater on July 9, 2022

Present: Millie Hoekstra, Val Zapolsky, Jeff Zapolsky, Dave Douglas, Ana Wetherill, Ed Zambraski, Darren Winslow (zoom), Dave Arthurs, Mary Ellen Simon(phone), John Patriquin, Al Salvini, Ana Wetherill, Ben Wetherill (non-board)

Absent: Ann Arthurs, Anne Crump, Mary-Ellen Moroney, Larry Malone, Brittany DiPompo Russell,

Meeting was called to order at 9:04 AM by Millie Hoekstra.

Secretary’s Minutes of the last meeting May 14, 2022 were approved without discussion, unanimously.

Treasurer’s Minutes (attached) – No problems, Report accepted MSP unanimously.

Road Commissioner’s Report – (attached) Overlook work is done. Working on Highlands side this week. This is a bit over budget, but there are some emergency fund dollars. However, he did pare back some of the planned work as costs are so high.

Calcium Chloride will be spread after all the road work is done in August. Tree cutting will be done by volunteers and any owners please cut their low hanging branches over the road.

Ed Zambraski made a motion to approve the new speed limits of 10 mph on hills and 20 mph elsewhere to prevent wash-boarding of the roads and to reduce dust. All seconded and passed unanimously.

Dave reported that he posts an orange notice that new construction has paid their fees.

Waterfront Report – (attached). Millie informed us that Sam White (a HOLA landowner) is now a Selectperson for Town of Rangeley. HOLA will be the next recipient of geese abatement.

Assessors will be doing their job this fall.

Nominating Comm. – Dave Douglas, Jeff Zapolsky, Millie Hoekstra, Mary-Ellen Maroney, MaryEllen Simon, John Patriquin & Ana Wetherill terms are expiring. MaryEllen Simon will not be re-upping. All others are willing to serve again, so we need one nominee. Nominating Comm. is Val Z., Millie H., and Susan Welch. Someone suggested Sam White for the board, since she is a Rangeley Selectperson and a HOLA member. Two birds, one stone…

ATV question – Dana Pagley was going to speak at this meeting today, but he was called away for a family emergency and he has his property for sale and under contract. (see attached report) Ed Zambraski made a motion NOT to accept the ATV proposal. Ed presented his reasons. (attached) Val 2^nd. All approved.

Ben Wetherill said there is a BnB behind him and they are not following the rules of HOLA. He asked that a letter be sent to the land owner with the rules and that he pass them on to the renters. Millie will do that.

Ed Z. then made a motion regarding ATVs. Dave Douglas 2^nd. There was some discussion, but the motion was approved without changes. Motion: ”Until such time that it is legal for ATVs to use Route 4 to access the HOLA waterfront, from both the Highlands and the Overlook, the prohibition of ATVs at the waterfront shall remain intact.” MSP

Ad Hoc Legal Comm. – By-Laws update was sent to the Board over a week ago. The changes bring us into compliance with Maine law and make it clear that we have the right to create regulations and fine for non-compliance. There was minimal discussion. The changes were approved Unanimously. Now they will be presented at the Annual Metting for approval.

Ben Wetherill volunteered to sit on the new Policy & Procedure Committee that will be needed. Dave Arthurs also volunteered.

Mary Ellen Simon thanked Millie for her stewardship and leadership.

Meeting was adjourned 10:12 AM

Respectfully Submitted,

Val Zapolsky

Secretary

HOLA Board of Directors Meeting, May 14, 2022

HOLA BOARD MEETING MINUTES- 9AM at the RFA Theater on May 14, 2022

Present: Millie Hoekstra, Val Zapolsky, Jeff Zapolsky, Mary-Ellen Moroney, Larry Malone, John Patriquin, Dave Douglas, Brittany DiPompo Russell, Al Salvini, Ana Wetherill, Ed Zambraski, Darren Winslow,

Absent: Ann Arthurs, Dave Arthurs, Mary Ellen Simon, Anne Crump

Meeting was called to order at 9:04 AM by Millie Hoekstra.

Updates: Many properties are on the market and many will be building this summer. Please review our website and send Millie any updates. Ann Arthurs recently broke her shoulder. A get-well card was passed around for everyone to sign. The review of all deeds and waterfront access deeds has been completed. Presently: 257 lots/properties have deeded access and 16 do not. The revised “What do I need to Know when building on my property within HOLA” will be added to our website and given to new lot owners. The “HOLA Waterfront policies and requirements” document will be given to all rental agencies which should be included for any property they manage within HOLA.

Secretary’s Minutes from the last meeting: There was a motion to approve the Minutes from the March meeting – The motion was seconded and all approved.

Treasurer’s Report: (attached) Account balances are good. No comments. Motion to approve the report was made, seconded and approved by all.

Road Committee Report: (attached) There will be new gravel or shale placed on large sections of road this summer to build back up the road based. Some grading will also be done. There was some discussion of having a fine for being overweight on the road while they are posted. The State of Maine has a fine that can be given by the State Police, but no one else. There was a motion to approve “There will be a HOLA fine of $1,000 for violation of spring road weight limit posting.” This was seconded, and approved. This will be leveed on the property owner, not the truck driver.

Waterfront Committee Report: (attached) Racks and boat slips are all assigned. Everyone was accommodated. Docks are in. There will be a new sign posted on the shed with EMERGENCY NUMBERS and INFO. A lot of brush and storm debris was removed from the shoreline and a HOLA flag will be hung below the US flag on the waterfront. There was a recent problem with a HOLA owner registering a boat slip with a non-owner’s boat. Although historically this has not been allowed, there is actually nothing in our rules preventing that. Ed Zambraski made a motion to go into effect in 2023. “When applying for a HOLA harbor boat slip, the boat being registered must belong to the HOLA applicant. HOLA members are NOT allowed to apply for a slip registering a non-HOLA member’s boat for the purpose of allowing a non-HOLA individual to use the assigned slip.” Much discussion occurred. The motion was amended to, “When applying for a HOLA harbor boat slip, the boat being registered must belong to the HOLA applicant or close family member. HOLA members are NOT allowed to apply for a slip registering a non-HOLA member’s boat for the purpose of allowing a non-HOLA individual to use the assigned slip.” This will go into effect in 2023. This was seconded and passed with 9 ayes, 1 nay and 2 abstentions.

Millie will communicate with the homeowner and will send a letter of explanation and the board’s support of our Harbor Master.

Ad Hoc Legal Committee: Has determined that the HOLA Bylaws need to be updated. One major change needed is that Maine State law requires HOAs to have 1 vote per property(lot) versus 1 vote per owner (which our current bylaws state). The Ad Hoc committee will have the updated bylaws ready and sent to the Board for review at least 1 week prior to the July Board meeting, to allow time for the Board to review, amend (if needed), approve and send notice of the pending change to all HOLA members prior to the September Annual Meeting.

Adjourned at 10:37 AM

Next meeting: July 9, 2022

HOLA Board of Directors Meeting, March12, 2022

HOLA BOARD MEETING MARCH 12 2022 AT 9 am VIA ZOOM

Present: Millie Hoekstra, Val Zapolsky, Jeff Zapolsky, Mary-Ellen Moroney, Larry Malone, John Patriquin, Dave Douglas, Brittany DiPompo Russell, Ana Wetherill, Ed Zambraski, Darren Winslow, Ann Arthurs, Dave Arthurs, Mary Ellen Simon

Absent: Anne Crump, Al Salvini

The meeting was called to order by Millie Hoekstra at 9 AM.

Announcements:

We were notified by Dallas Assessors that Scott Ivers had a neon sign on a CMP pole on the snowmobile trail about his “club”. We told them we were not aware of it and would not allow it. The plantation and the state are involved. They are following up on compliance with the camper etc.

Many HOLA properties have changed hand. Please welcome new neighbors, tell them about website and get contact info.

Website – Suggestions to improve? Please send these to Millie.

Secretary’s Minutes of the January meeting. – No corrections. Motion- Jeff Z. Second- John P. Approved unanimously.

Treasurer’s Report – Jeff Zapolsky (attached)

There are two significant changes since the last report.

First, Richard and Cathy Whitehead made a lump sum payment of $1,271 bringing their account to a zero balance. At one point they had owed as much as $4,140 on 10/1/2015.

Second, our plowing costs were $36,445 as of Feb 28, 2022. You really can’t predict what this will mean for the rest of the season. I’ve attached a chart showing how this compares to prior years.

Motion to approve-MaryEllen Maroney, Second-Ana Wetherill Approved Unanimously

Road Commissioner’s Report – Dave Douglas

Burgess plowing is going well. Dave asked about when to post the roads. Dave Arthurs (previous Road Comm.) suggested doing it now. And if heavy truck must come in it sometimes can be done early morning before it warms up. Board members stated there are some over-leaning branches on the Lynnway and The Loop. Dave D. will address this.

Waterfront Report – Ed Zambraski

The Waterfront Committee met and decided the sticker idea was too draconian as a first step. Ed distributed a Draft Memo to all HOLA Members and a one page Waterfront Guidelines for approval by the Board. There was some discussion and the Memo and the Waterfront Guidelines were approved by unanimous consent.

Please relay any problems with the waterfront to Ed as he is keeping a journal for reference.

Assessors – No report

Ad hoc Committee on Snowmobile/ATV – Dana Pagley

Dana is meeting with the state for information. Dave Douglas has handled signage for snowmobile trail access.

Ad hoc Committee on Legal Issues – report attached. They are still in the investigative stage at present. They will meet again in 2 weeks. Dave Arthurs relayed that the Town of Rangeley is currently considering a Short-Term Rental Ordinance to address the Airbnb issue.

They were no other issues

Next meeting May 14^th at 9 AM at the RFA theater.

Meeting adjourned at 9:50 AM.

HOLA Board of Directors Meeting, January 8, 2022

HOLA BOARD MEETING Jan. 8, 2022 at 9 AM in the RFA Theater

Present: Millie Hoekstra, Val Zapolsky, Jeff Zapolsky, Mary-Ellen Moroney, Larry Malone, John Patriquin, Dave Douglas, Brittany DiPompo Russell, Anne Crump, Al Salvini, (and by zoom) Ana Wetherill, Ed Zambraski, Darren Winslow,

Absent: Ann Arthurs, Dave Arthurs, Mary Ellen Simon

Updates: The corrected map of the HOLA property has been added to the website.

Morton & Furbish Rentals confirmed that all renters & owner carry liability insurance per their contract.

Samples of Deed Covenants & Restrictions was distributed

Secretary’s Minutes from Nov. 13, 2021. Motion to approve MSP.

A list of committee members for 2021-2022 was presented and approved. MSP (per Bylaws Art. 6, section 2)

Millie made a motion to approve paying Ed Zambraski for mowing services at the waterfront. MSP (per Bylaws Art. 5, section 6)

Treasurer’s Report (attached) – Motion to approve MSP.

Most everyone has paid their invoices for 2021-2022

Accounts Receivable is $22,552.78 (includes 4 members who have not paid for several years—we will collect when they sell their property), and several on installment payments. Final letters have been sent to several, if payment is not received by end of month they will be sent to collection.

Road Commissioner Report – Dave Douglas gave verbal report. There has not been much snow and Burgess is plowing and sanding well and Dave thanked him. There were a couple of people that asked for plowing after 2 inches of snow, so Dave sent out an email explaining that cars need AWD or 4WD and good tires on our roads. Plowing is done after 3-6 inches and sometimes with our storms (if possible) it is best to stay home until the roads are cleared. There have been no complaints since then. Dave asks to be informed if anyone notices any problems with the roads. There were no questions.

Waterfront Comm. Report – Committee meeting minutes of November 20, 2021 were presented.

Ed Zambraski presented a new HOLA Waterfront Policy approved by the committee for discussion by the Board. He stated that the part in BLACK text had everything from the old Waterfront Policy, but just rearranged. The RED text is new.

The BLACK text was discussed first. Val Z. noted that several things were missing from the new black text relative to the old policy. There was no mention of B1 (“Slip number 1 is permanently assigned to Mr. Paul Ellis and Family by deed.”) B7 (“No watercraft longer than 21 feet may be docked in the cove of the marina. Only slips numbered 6 and 7 can hold a 21 foot watercraft. The maximum size for the other slips is 18 feet. Boats on floating docks can’t be longer than the docks. Pontoon boats are not allowed on the slips and may not be launched from our ramp.”), B8 (“Slip number 4 is for loading only.”) or C2 (“All motor vehicles shall be parked behind the tree line, which is marked for parking.”) from the old policy.

Ed Z. commented that C2 parking is addressed by signage at the waterfront. This was accepted by the Board.

After discussion, Jeff Z. made a motion: “that if prior approved policies B1, B7 and B8 are added back into the black text of the proposed policy, we approve the black text of the proposed Waterfront Policy as revised.” This was seconded by Val Zapolsky and passed by all.

Then the proposed changes in RED were discussed.

Jeff made the motion to accept the replacement of the word “Recommendations” with the word “Requirements” to the title of the waterfront policy, so the new title is “HOLA Waterfront Policy and Requirements.” This was seconded by John Patriquin and passed.

Regarding the proposed red text in Section II. 1 “Paying guests of any nature, and those of inns and bed & breakfasts, are prohibited from using the waterfront for any purpose.” After much discussion, Jeff Z. made a motion that “we do not adopt that policy, but instead obtain a legal opinion regarding it with a monetary cap of $3,000. And that in the meantime the Waterfront Committee develop a policy regarding waterfront stickers for cars.” This was seconded by Val Z. and passed.

It was suggested the Waterfront Committee consider the use of numbered stickers for cars, such that each sticker number is linked to a specific lot/homeowner, perhaps 2 stickers per homeowner. These stickers would make it easy for the Waterfront Committee members, acting as stewards, to start the conversation with any unstickered car owners and discuss our policies.

Jeff Z. raised a concern regarding personal guests of homeowners (like his son’s family) without a sticker. Mary Ellen Maroney stated that would not be a problem because the steward would simply ask the unstickered car owner which HOLA member they were with and they would answer “I’m with Jeff Z.” and it would be fine.

Regarding the proposed RED text in Section III.2 “Paying guests* of any nature and those of inns and bed & breakfasts are prohibited from using harbor facilities to launch, tie up or enter the HOLA harbor with motorized craft.” This was defeated. This will be researched by Ad Hoc Legal Committee.

It was suggested that the renters with boats be directed to the Town Park to launch their boats as it is a much easier launch and the RLHT is screening for milfoil. This should be added to the “Summer Renter Guidelines”.

Ad Hoc ATV/Snowmobile Comm. There is no update.

The Ad Hoc Legal Comm.: To save time and money on the lawyer, Millie will present the info that she already has regarding deeds to the Legal Committee meeting in February and then the committee (and others) will collect the outstanding info regarding wording about the waterfront in all the other deeds to give to the lawyer for legal opinion regarding “owner rights”.

Next meeting March 12, 2022 at 9 AM.

Meeting adjourned at 10:14 AM.

News

Good day, the following is an urgent message from the HOLA Road Commissioner, Dave Douglas.

————————————————

To all HOLA Residents:

Effective today (March 22, 2023) All HOLA roads have been posted with Heavy Loads Limited. This means that any vehicles (trucks, construction vehicles, moving vans, etc.) that exceed a gross weight of 23,000 pounds will not be authorized on HOLA roads. If violated, a fine of $1,000 will be issued to the HOLA resident.

For those not familiar with this posting, annually, around this time of snow melt the majority of roads (dirt or paved) in the Rangeley area are posted to protect the condition of the roads from major damage. I (HOLA) am following the Rangeley road commissioner’s posting effectivity date lasting until June 1, 2023.

The postings are located at all intersections off of Rt 4 and Harold Ross road. They are large orange posters clearly visible to all drivers.

Thank you for your cooperation and if there are any questions, please do not hesitate to contact me at: ddouglas.me@gmail.com.

Sincerely,

David Douglas

HOLA Road Commissioner

HOLA ANNUAL MEMBERSHIP MEETING TO BE HELD SEPTEMBER 3RD AT 11 AM

HOLA Annual Membership Meeting

Agenda

September 3, 2022 at 11 AM at The HOLA Waterfront

If raining, we will meet at 2493 Main Street

1.. Welcome & Sign In

Purpose of Annual Meeting

Necessary HOLA Business
Approve all Executive Committee Minutes for prior year
Inform and discuss issues
Meet socially – Bring a chair

2.. Introduce Board of Directors

Thank you for your service
Thank you to Mary Ellen Simon retiring after serving on the board since 2016

3.. Minutes of last annual meeting September 4, 2021

Approve all Executive Committee Minutes for year

4.. Road Committee Report – Dave Douglas

5.. Waterfront Committee Report – Ed Zambraski

6.. Treasurer’s Report – Jeff Zapolsky

2021-2022 Budget vs. Actual
Questions
2022-2023 Proposed Budget
Questions
Vote to approve 2022-2023 Budget

7.. Assessors Report—Jocelyn Kinlock, Mary-Ellen Moroney, Mike Zulauf

8.. Nominating Committee Report – Val Zapolsky, Millie Hoekstra, Susan Welch

Vote for Board Members
Vote for Road Commissioner and Assessors

9.. Ad Hoc Legal Committee Report

Revised/Updated ByLaws for HOLA

Vote to approve updated Bylaws

10.. Other items

Questions and Comments from membership

Sign up for Committees

11.. Next meeting September 2, 2023 at 11 AM

12.. Board Members meet to select officers

To: Highlands Overlook Landowners Association (HOLA) Members

From: Ed Zambraski for the HOLA Board of Directors

Re: Update

Date: April 27, 2022

One of the goals and responsibilities of the HOLA Board of Directors is to keep members informed of matters that pertain to the Association and local area. To meet this goal HOLA has established and maintains a website. ( www.holarangeley.org ) The HOLA Board has approved an additional approach of using email in an attempt to keep members informed and to increase communication.

I have agreed to send out periodic (e.g. every few months) email “BLASTS” with succinct announcements concerning the Association and local matters that would affect our group. The ones that were sent out over the past several years have been very well received by our members, so I will carry on. We hope this is of value and I would appreciate any feedback that you may have.

MATTERS OF INTEREST

Winter: I had to ask several people about Rangeley’s winter weather, as I was fortunate enough to spend December and January in the “southern latitudes!” I was told that it was cold with not much snow during the early season. The snowmachine trails did not open until mid-January. I do know from personal experience that in February the cross country, Saddleback downhill and snowmachine trails were all in excellent shape. Speaking of Saddleback, a contract has been signed to have the Saddleback Mountain Road, (the road from Dallas Hill Rd. to the ski area), totally rebuilt. NO MORE BUMPS!

HOLA Finances and Dues: As pointed out at our past annual meeting by our HOLA treasurer, Jeff Zapolsky, HOLA is in very good financial shape. This past fall approximately 80% of our over 200 members paid their dues by the November 15 due date. This makes handling our finances much more efficient and it is greatly appreciated.

Ice-Out and the HOLA Waterfront: Ice-out has not occurred, and it appears that this will happen during the first week of May. Boat slip and kayak rack assignments have been made for the 2022 season. By mid-May the aluminum dock should be in and the waterfront ready for full use.

HOLA Roads: Recently the Road Committee met. The consensus was that Burgess did a very good job sanding and plowing the roads this past winter. Our roads are still posted (i.e. weight restricted). Mud season saw a few problem spots but the roads, in general, are in pretty good shape. The Road Committee outlined the plan for road improvements this coming year. While grading, ditching and repair/replacement of culverts will probably not start until June, there are some “time dependent needs.” Many of the ditches parallel to our roads have been grown in by alders and other trees. These need to be cleared before ditching can occur. Members of the Road Committee and other volunteers have begun to cut these and haul them away. Doing this before the leaves appear makes this a much easier task. In addition, there are trees along the HOLA road rights-of-way that are leaning over the road and/or blocking the line of sight at various corners. The Road Committee would like to ask landowners to help cut these tress / bushes back, clear the ditches along their road frontage, and to clear and repair driveway culverts that have been clogged by snowplowing pushing stones and debris into them. The Road Commissioner, Dave Douglas, has indicated that if the landowner simply piles the debris. He will arrange to have the cut trees hauled away. The landowner simply has to call Dave to make this happen (443-822-9043).

On Saturday, May 7^th at 0900 the Road Commissioner is organizing two “work parties” to fill potholes and pick up trash etc. along our roads. One party will focus on the Lakeview Highlands and the other will focus on the Overlook. If ANY resident would like to contribute a morning to assist in this effort, please contact Dave. (phone number listed above or by email ddouglas.me@gmail.com ). Let’s make this a community effort!!

Lastly, on both of our hills many properties are being developed. It is the responsibility of the landowner to have driveway culverts installed. These culverts must meet certain specifications in terms of size, length, etc. The owner can arrange to have this done by a contractor or ask our Road Commissioner to include a culvert installation when HOLA road work is being done. This latter approach is often cheaper. It is important to note that the landowner is responsible for the cost of installing a new driveway culvert, as well as any costs associated with the repair or replacement of an old culvert.

Two HOLA Special Committees: This past year the HOLA Board established two Ad Hoc or special committees: a committee examining some legal questions and one dealing with ATV and snowmachine issues. The legal issues committee’s primary task is to determine if the HOLA Bylaws, last revised in 2008, need to be updated to comply with Maine laws and/or other local regulations. This committee is Chaired by Ed Zambraski (978) 660-9970 or (zambraski@gmail.com). The ATV/Snowmobile committee is interacting with the local ATV and Snowmobile Clubs, as well as with state officials. The goal is to maintain access to the trails for HOLA members, and at the same time, keep non-HOLA riders from using HOLA road for recreational use. This committee is Chaired by Dana Pagley (617) 594-3521 or (cru400@aol.com). If you have any questions or would like to provide input, please do not hesitate to contact the respective committee Chair.

2022 HOLA Annual Meeting: The annual HOLA meeting will be held at the HOLA waterfront on Saturday, September 3^rd at 11:00.

To: Highlands Overlook Land Owners Association (HOLA) Members

From: Ed Zambraski for the HOLA Board of Directors

Re: Update

Date: September 24, 2021

MATTERS OF INTEREST

Summer/Fall: The weather this past summer was quite odd. It was not consistently “bad” or consistently “good.” No weather pattern seemed to settle in and many days were quite windy. We do need rain as the drought continues and the lakes are very low. The foliage is turning and the peak should be around October 1st. I have been told, and from the traffic encountered, that the restaurants and retail shops in Rangeley have had one of their busiest seasons. As with many places, the issue of getting help or workers has been and still is problematic. Real Estate sales and new home construction have “gone through the roof.” Within HOLA for the first time the number of improved lots, or those with houses, now exceeds the number of empty lots.

HOLA Annual Meeting: On September 4^th at 11:00 down at the HOLA waterfront, Millie Hoekstra our HOLA Chairperson, called the annual HOLA Membership meeting to order. The meeting was well attended with a record 88 individuals present. The minutes of that meeting will be posted on the HOLA website. The major points of the meeting were:

-our treasurer, Jeff Zapolsky, indicated that HOLA is in very good financial shape.

-an increase in the road/snow dues of $105 for improved lots and $48 for empty lots was approved by the membership. This increase is specifically designed to support a multi-year plan to improve HOLA’s 7.4 miles of roads.

-after several years of excellent work, Dave Arthurs has resigned as Road Commissioner. Dave Douglas has agreed to serve and was approved as the new HOLA Road Commissioner.

Normally at the annual meeting when the Chair calls for “any other items” things are usually pretty quiet. This year was an exception as there was quite a bit of constructive discussion. One issue was unauthorized ATV use on private properties and on HOLA roads. It was pointed out that the HOLA leadership is involved and will continue discussions with the local ATV clubs, and local and state officials about ATV use within HOLA and potential ATV trail systems in the Rangeley area. Another topic of concern was “renters”, and in particular when the owners were not present (e.g. Airbnb). Opinions were expressed that many of these renters either do not know and/or care to abide by HOLA rules, both here on the hills and at the HOLA waterfront. These matters will be discussed at the HOLA Board meeting in November.

HOLA Waterfront: Over the past 18 years Mary-Ellen Moroney has served as the HOLA Harbormaster and Chair of the Waterfront Committee. Mary-Ellen has been responsible for many of the major improvements at the waterfront and the day to day management of the boat racks and slips. On September 10^th the Waterfront Committee met and discussed the concern that with the increased usage of the waterfront by HOLA members, the time and effort to manage the waterfront has been increasing each year. The committee asked Mary-Ellen if she would like to be relieved of this responsibility. Her answer was “yes, if someone else would be willing to take this on.” The committee then asked Ed Zambraski, “yours truly,” if I would assume the role of the Harbormaster and Chair of the Waterfront Committee. I have agreed and will officially start October 1^st. Mary-Ellen and I are currently working together to make this a smooth transition.

Annual Road/Snow and Administrative Dues: In the coming days the HOLA treasurer, Jeff Zapolsky, will mail out the 2021-2022 dues notices. Within this mailing are revised forms to request a canoe/kayak rack or boat slip at our waterfront for next season. Jeff spends a huge amount of time keeping the HOLA owner database, maintaining our financial records and paying HOLA bills. To make his task as easy as possible members are asked to send in their payments without delay and well before the November 15^th deadline.

Rangeley Library Telephone Directory: The Rangeley Library is currently updating their telephone directory for the new 12^th Edition. There is no cost for new listings or edits. Should you need to update your listing, I am attaching a sheet indicating how to proceed.

To: Highlands Overlook Land Owners Association (HOLA) Members

From: Ed Zambraski for the HOLA Board of Directors

Re: Update

Date: July 14, 2021

MATTERS OF INTEREST

Spring/Summer: During “mud season” in April & May many folks try to plan a trip to more southern latitudes. This coincides with the fact that normally we do not have a “spring” (winter leads right into summer). This year was a dramatic exception. Ice out was April 17^th (very early), temperatures moderated and everything, including lawns, grew 2-3 weeks earlier than normal. In June we did have a stretch of hot days (92 degrees), but things have cooled off and we are now having our normal high temperatures in the 80’s. Rangeley is busier than I have ever seen it. Retail shops, the IGA and restaurants are seeing no shortage of customers. The Real Estate market is seeing unprecedented activity. Several new homes are under construction within HOLA. I should add, Saddleback Ski area had an excellent first season. Saddleback will continue to serve the community this summer with a new Pub/restaurant located on the second floor of the main ski lodge. As the weather warms up the HOLA Waterfront is ready to accommodate. The docks, swim lines, swim float and some new tables and benches are there for your enjoyment.

Road Commissioner/Committee: After many years of diligent, faithful service to the organization, Dave Arthurs will be retiring from the HOLA Road Commissioner position. We need to elect a Road Commissioner at the Sept. 4th meeting. Our By Laws state:

The Road Commissioner shall be responsible for the maintenance of and snow removal for all the roads in the HOLA geographical area. It will be the Road Commissioner’s responsibility to work closely with the members of the Road Committee and HOLA landowners to formulate work plans, set priorities, set budgets, contact various contractors.

If you are interested in serving the organization in this capacity , please contact Millie Hoekstra, milliehoek@gmail.com

Road Maintenance and Snowplowing Budget: HOLA maintains over 7.4 miles of roads. The improvement of our roads over the past several years, largely due to our Road Commissioner and Committee, has been significant. That being said, many of our roads need to be upgraded. The HOLA Board has developed a multi-year plan to improve our road system. This includes building up our roads with significant amounts of shale to bring them up-to-grade and assist with drainage. These improvements will require additional resources.

Our current budget for road maintenance and snowplowing/sanding has not been increased for the past 13 years. The fees have been $ 210 for an empty lot and $ 463 for property with a house. To upgrade our 7.4 miles of roads the estimated cost is an additional $25,000/year to our existing road budget. To generate these additional funds the annual road fees would have to be increased. The estimated increase would be going from $210 to $ 258 for an empty lot and $ 463 to $ 568 for an improved lot. For individuals with a house this would be an increase of $ 2.00 per week. With this increase the HOLA Board does not anticipate any additional increases over the next few years. Just FYI: other HOAs in our area are paying much higher fees ie. $1,200 and $3,300 per year. This plan to improve our road system and the proposed increase in road fees will be discussed and voted on by the membership at the annual Sept. 4^th HOLA meeting.

ATVs: According to the HOLA ByLaws, ATVs may be used on HOLA roads by HOLA members, their renters or guests, only to visit others or to access approved ATV trails. Individuals not associated with HOLA are prohibited from driving their ATVs on any HOLA road. New signage put up last year at various entrances to HOLA has made this very clear and have been beneficial.

There are currently no approved ATV trails that can be accessed directly from a HOLA road; access requires driving over private landowner properties. One route over private land is across Nile Brook along the CMP power lines. HOLA landowners adjacent to Nile Brook are concerned about the excessive erosion and damage to their property, and the potential negative affect on Nile Brook, caused by ATVs using this route. While they have made the decision, at this time, not to post, barricade or totally close off this trail, they are requesting that HOLA members on the Overlook not use this route (e.g. trailer their machines to Depot St. in Rangeley) or use it minimally only when absolutely necessary.

Annual HOLA Meeting: The 2021annual meeting of the HOLA membership will be held on Saturday, September 4^th,11:00 am at the HOLA Waterfront. (Please bring a chair.) If it is raining, we will move the meeting to RFA Lakeside Theater, 2493 Main St., Range

HOLA Board of Directors Meeting, November 13, 2021

HOLA Board meeting minutes – Nov. 13, 2021 at 9 AM via zoom

Present: Millie Hoekstra, Val Zapolsky, Jeff Zapolsky, Ann Arthurs, Dave Arthurs, Ed Zambraski, Mary-Ellen Moroney, Larry Malone, Darren Winslow, Mary Ellen Simon, John Patriquin, Dave Douglas, Brittany DiPompo Russell, Anne Crump, Al Salvini Absent: Ana Wetherill

Millie called the meeting to order at 9:00 AM.

Secretary’s Minutes for Sept. 4^th Board meeting were MSP unanimously.

Treasurer’s Report (attached): The remaining Road & Snow funds have been moved to the Franklin SB Emergency Road Account. We have accounts at both Franklin Saving Bank, where we do most of our banking, and we have a separate account at Skowhegan Savings Bank which has some of the Emergency Road funds. We currently plan to keep the accounts at both banks for bank access which has been troublesome during the pandemic.

Delinquent Accounts: These continue to whittle down as properties change hands. Payments for the new year are about 72% paid and not yet overdue, so we have sufficient funds on hand.

Taxes have been filed. No payments needed.

Motion to accept the Treasurer’s Report MSP unanimously.

Road Commissioner’s Report (attached): Dave Douglas is now our new Road Commissioner and Dave Arthurs is helping with the transition. D. Douglas is working on assigning a section of road to each committee member to monitor and inform him of any issues. Ed Z. volunteered to fill any potholes on the Highland’s side. Dave Arthurs brought up the problem with tracked vehicles wear and tear on the roads. Currently we have fees for house construction and garage construction, no others. There have been some tracked vehicles involved in just lot improvement or driveway work and no fees have been assigned. Millie stated the committee should come up with a recommendation for the board.

Waterfront Committee Report(attached): The committee elected Ed Zambraski the Harbor Master. He wants the committee to be more involved in monitoring that the rules are followed. The motion was made to approve Ed as the Harbor Master, MSP unanimously.

Assessors: At the Annual Meeting the Assessors were voted to be Ed Zambraski, John Patriquin and Jocelyn Kinlock. Now Ed and John are resigning, but Jocelyn has agreed to step up as chair and Mike Zulauf has offered to assist.

Other Business:

Millie announced a new Ad hoc Committee to address the snowmobile/ATV issues. Dana Pagley has offered to lead and work with the towns and LUPC as needed.

Ad Hoc Committee on Legal Issues has no update.

Next meeting 1/8/22 9 AM

Respectfully Submitted, Val Zapolsky