Present: Millie Hoekstra, Val Zapolsky, Jeff Zapolsky, , Ana Wetherill, Ann Arthurs, Dave Arthurs, Ed Zambraski,  Brittany DiPompo, Carole Hoffmann, Mary-Ellen Moroney, Dave Douglas, Anne Crump, Larry Malone, John Patriquin,  (non-board attendee: Ben Wetherill)

Absent: Terry Donovan, Mary Ellen Simon

Millie called the meeting to order at 9:06 AM.

Secretary’s Minutes from July 11, 2020 – Motion to approve. No discussion. MSP

Treasurer’s Report (attached) – Account Balances look good. We have $25,899 in Emergency Funds. Roads are over budget on calcium, but under on plowing, so okay as well. Delinquent accounts are down to just over $16,000.

Budget proposal – Assessors report, based on budget needs and improved and unimproved properties, the road fees should remain at $210 for unimproved lot and $463 for improved lot. MSP

Road Report (attached): This is the last year of our 5 year plowing contract with Burgess Construction and Property Maintenance, so plowing budget probably will go up and we need more dollars to continue to care for our roads. We have not increased our road fees in 13 years. But expect an increase next year.

Waterfront Report (attached) – M&H Construction will remove dead trees and will add riprap to harbor entrance. In the process of getting a 911 number, we want to change the name of the road to the waterfront from Burr Road (name of previous owner) to Nile Brook Way. MSP to change the name to Nile Brook Way.

ATVs are not permitted on Rte. 4 thus they have no legal way to get to the waterfront. No ATVs at waterfront will be added to waterfront rules. MSP

General discussion: There is no access to ATV trails except in town at Depot Street.   Discussion regarding ATVs using powerline (not allowed), joy riding on our roads (not permitted). We have installed signs, but there are no consequences. Can we establish fines? Board will review the Bylaws, if it is possible by statute and how it could be done and enforced.

Adjourned 10:15 AM

9 AM Via Zoom

HOLA BOARD MINUTES JULY 11, 2020 AT 9 AM VIA ZOOM

Present: Millie Hoekstra, Val Zapolsky, Jeff Zapolsky, Mary Ellen Simon (on phone), , Ana Wetherill, Ann Arthurs, Dave Arthurs, Ed Zambraski,  Brittany DiPompo, Carole Hoffmann, Mary-Ellen Moroney, Dave Douglas, Anne Crump, Larry Malone

Absent: Terry Donovan, John Patriquin

Millie called the meeting to order at 9:03 AM

Secretary’s Minutes from May 16 were accepted without changes. MSP Unanimously.

Treasurer’s Report: Jeff reviewed Account Balances, P&L and Unpaid accounts. No questions. Overall, we are in good shape.

2021 Budget was presented. It was discussed that we shouldn’t rent The Barn for meetings next year since we aren’t using it due to Covid. Otherwise all approved the budget to be presented at the Annual Meeting. MSP

Road Commissioner’s Report: See attached report. Roads have some problems that will be addressed at the next Road Committee.

Sign options were presented to help keep snowmobiles, off-road motorcycles and ATVs off our roads.  The signs were unanimously approved. They will be ordered and placed as directed by the Road Committee. A proposed letter from all of HOLA to the Town of Rangeley regarding ATV travel on Rte. 4 was discussed and approved. Millie will sign it.

There is a damaged section of road on the Overlook by Tim Allen. Millie stated it is Tim Allen’s responsibility to repair it.

It has been noted that the Rte. 4 entrance to the waterfront is very narrow and difficult to see entering or exiting. There has been a recent minor accident. An estimate from M&H to widen the top to 21 feet for 50 ft long (i.e. 2 lanes at the top) will cost a bit over $4K. This will come from Road budget. The expense was approved and should be viewed more urgent than other road work.

Waterfront Report: See attached report. Canoe & Kayak Rack racks are full. Still waiting on the Code Enforcement Officer to get a 911 # for the waterfront.

There was a recent incident at the waterfront where 2 young children (7 & 8 years old) were swimming without any adults present.  The episode was resolved without further problems, but it was felt this was unsafe. Suggestions for signage were discussed. It was referred back to the Waterfront Committee.

Nominating Committee Report: Val reported that board members whose terms are expiring are: Dave Arthurs, Anne Crump, Val Zapolsky and Terry Donovan. All but Terry Donovan are willing to continue on the board. Thank you to Terry for the years served on the board.  Darren Winslow (Highlands) had recently spoken to Val about wanting to join the HOLA board. Val nominated Darren. The slate was accepted by the board and will be presented at the Annual Meeting.

Other Business:

Consolidated is repairing underground  “poles/boxes/towers” that were knocked over in past winters. Let Millie know of any you see.

The Annual Meeting will be Sept. 5 at the waterfront RAIN or SHINE. Bring your own chairs, drinks and snacks. We will have a PA system so all can hear.

Next Board meeting will be at 9 AM Sept. 5 at the waterfront RAIN or SHINE

Having no further business, the meeting adjourned at 9:50 AM.

Respectfully Submitted,

Val Zapolsky

9 AM VIA ZOOM

Present: Millie Hoekstra, Val Zapolsky, Jeff Zapolsky, Mary Ellen Simon (on phone), John Patriquin, Ana Wetherill, Ann Arthurs, Dave Arthurs, Ed Zambraski,  Brittany DiPompo, Carol Hoffmann, Maryellen Moroney, Dave Douglas, Anne Crump Absent:, Terry Donovan, Larry Malone

Millie called the meeting to order at 9:03 AM

Secretary’s Minutes from March 14 were accepted with out changes. MSP Unanimously.

Treasurer’s Report: (click here) Jeff reviewed Account Balances, P&L and Unpaid accounts. No questions. Overall we are in good shape.

Road Commissioner’s Report: (click here)Roads have minor problems that are being addressed. All within budget. Grading to start soon. Still looking into signage to keep snowmobiles and ATVs off our roads. Will be discussed at next Road Committee meeting. The cost would be $75 from Signworks in Farmington. Suggestions were made to ask for free signs from Snowmobile Club and look on-line.

Waterfront Report: (click here)Canoe & Kayak Rack Lists are posted. Port-a-potty is ordered. Hydroseeding was done and minimal damage from the winter has occurred. Still working on getting a 911 # for the waterfront.

Having no further business, the meeting adjourned at 9:25 AM.

Respectfully Submitted,

Val Zapolsky

HOLA Board meeting March 14, 2020 at 9 AM the Barn

Present: Millie Hoekstra, Val Zapolsky, Jeff Zapolsky, Mary Ellen Simon (on phone), John Patriquin, Ana Wetherill, Ann Arthurs, Dave Arthurs, Ed Zambraski, Terry Donovan, Larry Malone, Brittany DiPompo, Carol Hoffmann, Maryellen Moroney Absent:, Dave Douglas, Anne Crump

Call to Order: By Millie at 9 AM.

Secretary’s Minutes to that last meeting were accepted. No discussion. Motion to approve MSP unanimously.

Treasurer’s Report: Jeff reviewed Account Balances. No questions. P&L shows we have spent $35K as of the end of Feb. on snowplowing & sanding. This is a lot as we average $9K per month and we still have March and April to pay for. We may go over the $40K budgeted amount, but we will see what happens. The comments were that there was more snow last year, but more ice this year so that more sanding is needed.

Unpaid accounts: A letter was sent from us and sign by Millie explaining that if they pay us at least we get all the funds, but if the account is paid after going to collection then we only get 2/3rds. The rest goes to the lawyer, so please pay us now. ONLY 2 paid; the rest went to collection. Overall unpaid accounts are small.

We have accounts at FSB and SSB. Pros and cons of such were discussed. No changes made.

Road Commissioner’s Report: (Attached) As discussed above the winter road cost will probably run over budget. Dave had looked to other plow companies, but those costs look to be even higher.

It was asked if people noted a difference in renter behavior (driving, parking & snowmobiles) since we developed the HOLA Winter Guidelines for Homeowners. Maybe, because there have been no calls to Dave about people not being able to drive up their road, but snowmobilers have still been on our roads. There was much discussion about how to address the issue. It was decided to see about having a sign at the IGA for snowmobilers to let them know that all trails above the IGA are private access and those below are the official trails. Millie and Dave will work on verbiage, feasibility and cost.

Waterfront Report: (Attached) May need scuba to move mooring for swim lines and dock. Scuba options were discussed. They will replace old swim lines with $300 of new ones.

Meeting adjourned 9:47 AM.

Next Meeting: May 16, 2020, 9 AM

HOLA Board Minutes Nov. 16, 2019 9 AM at The Barn

Present: Terry Donovan, Millie Hoekstra, Val Zapolsky, Jeff Zapolsky, John Patriquin, Brittany DiPompo, Ana Wetherill, Carol Hoffmann, Ann Arthurs.  Ben Wetherill–guest

Absent: Maryellen Maroney, Mary Ellen Simon, Ed Zambraski, Anne Crump, Dave Douglas, Larry Malone, Dave Arthurs

Millie called the meeting to order at 9 AM.

Motion to approve the minutes of the last meeting MSP unanimously.

Treasurers Report: attached.

Overall, for fiscal year ending 9/30/19, we spent more than we collected. We used emergency funds for the harbor dredging and some road repair. Payments are coming in well; so far 78% collected.

Jeff reviewed the unpaid accounts and no new ones will be sent to collection. He wants to propose a different payment plan to the most recent non-payor. MSP unanimously.

Waterfront Report: attached.

Road Report: attached.

It was thought to be a good idea to put the “Winter Rental Rules” in the eblast again.

John Clark, our longtime HOLA resident and board member has passed away.  Motion to send $100 to AmVets in his memory was MSP unanimously.

Meeting adjourned 9:40 AM