HOLA – Highlands Overlook Landowners' Association

September 2012 HOLA Minutes

September 1, 2012

The minutes of the September 2011 meeting were accepted as submitted.

Treasurer’s Report:
Mike Moroney submitted a report indicating total liabilities and equity of $20,175.09 and net income of $9,024.58. The report was accepted as submitted. Treasurer’s Report, September 2012 – Click here.

Road Committee:
HOLA Road Commissioner’s Report
Annual Meeting Sept. 1, 2012

Dear HOLA members:

Sorry I’m unable to be at the meeting due to work schedule. Please contact me if you have any questions.

2011-2012 was a decided departure from our normal process of doing the roads. Due to weather conditions last fall, it was determined to do some of the work in the spring. I believe this worked to our advantage especially in the area of road topping. Topping in the spring prevents the material from being plowed up during the winter season.
Once again all the roads were rock raked and graded. The following areas had topping added to them.
Entrance of The Lynn Way to lot 2E (6 loads)
The Lynn Way from the corner to 3H (Dick Moore’s-2 loads)
The Lynn Way to Harold Ross Road (10 loads)
Kendall Farm Trail from 17H to 14 H (7 loads)
Kendall Farm Trail from 14E to 12E (4 loads)
The Loop Road from 4 corners to the Y (2 loads)
In addition excavation work was done at the bottom of the Overlook Road and the upper portion of the Loop Road to help alleviate the water and runoff problems that usually occur in the spring.

The committee also purchased 50 bags of Calcium Chloride and applied them to the major roadways to help alleviate the summer dust. Brush and trees were cut along the roadways to help with sight lines on the curves. We are investigating the possibility of mowing the sides of the roads; we had contacted a potential person but unfortunately after looking at the roadsides he decided that his equipment would not do the job.

We are in the last year of our 3-year plowing contract. Last winter was not very snowy but winter will soon be here again. I believe most of us are very satisfied with the work that has been done by our plowing contractor.

There will be some road work done this fall which will consist of grading and some topping to prepare the roads for winter. The extensive amount of ditching over the past few years has made life easier for the plow drivers and helps greatly with the spring runoff.

Some of you will notice the washboard road surface. This is due to excessive speed and not engaging four wheel drive on the hills. Please watch your speed and drive with caution.

I would like to personally give a big “Thank You” to Paul Ellis who has spent numerous hours on our roads and coordinating the work being done by the contractors. Without this dedication and volunteerism our expenses would be much greater.

The budget submitted for 2012-2013 season will stay the same. This is allowing us to make necessary repairs and needed maintenance each year.

If you have any questions or concerns feel free to call me at 864-2963 or email me at les.hoekstra1@myfairpoint.net.

Respectfully submitted,
Les Hoekstra, HOLA Road Commissioner

Assessors Report:
Dick Moore advised that there will be no change in the property assessments for the next fiscal year. Lot’s with houses = $462 Undeveloped lots = $210

Nominating Committee Report:
Ken Young reported that the following terms expire this year – Paul Ellis, Dick Moore, Darlene Munson and Jeff Munson. Dick Moore and Darlene Munson decided not to run again. Bill Hayes is unable to attend the Board Meetings and resigned his position on the Board and accepted a position on the Road Committee. Peggy Clark accepted a nomination to fill the vacant position.
Nominees are: Paul Ellis, Jeff Munson, Ann Arthurs, Ed Zambraski and Peggy Clark.
All nominees were elected by the membership.
Les Hoekstra was reelected to another term as Road Commissioner.

Waterfront Committee Report:
The Harbor was dredged on 8/30/2012 thanks to all Paul Ellis’s hard work with the DEP.
Our swim lines were cut on 8/29. Dave Douglas is going to see if he can put them back together. We need to replace the left swim buoy.
The number of boats in the harbor varies from full to spaces available. We had the most boats during the ice out fishing season. We are at the start of fall fishing. After this weekend, there will be a sign up sheet for boats.
Mary-Ellen Moroney, Harbormaster

Social Activities Report:
Sandy Young, Chairman advised that there will be a pot luck luncheon following the annual meeting at the barn.
A sign-up sheet was passed around for volunteers for committee assignments.

The next Annual Meeting of HOLA membership will be on August 31, 2013 at the Barn.

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