Held at 11 AM at the HOLA Waterfront
Members present: 69
Board of Directors (BOD)
Present: Dave Douglas, Millie Hoekstra, Mary-Ellen Moroney, Brittany DiPompo Russell, Al Salvini, Rob Smith, Darren Winslow, Ed Zambraski, Jeff Zapolsky, Val Zapolsky
Absent: John Patriquin, Ann Arthurs, Dave Arthurs, Larry Malone, Ana Wetherill
Millie Hoekstra called the meeting to order at 11:10 AM
FYI – HOLA has 7.5 miles of roads. Dallas Plantation has 8 miles of roads. HOLA has 256 properties. We are a community of our own. The Board Members were introduced and thanked for the many hours of volunteer work to get everything done and our community running smoothly. We have no employees. Our community spans the four townships of Rangeley, Rangeley Plantation, Dallas Plantation and Sandy River Plantation.
Anne Crump is retiring from the BOD.
Secretary’s Minutes from the 2022 Annual Meeting: No questions. No changes. Accepted by acclamation. FYI all minutes are posted on the HOLA website. The minutes of the Board of Directors meetings for the past year were approved.
Road Commissioner’s Report (attached): Fidium (fiber internet) is done laying conduit, and the roads are graded, so now the shale and gravel will be spread on the roads over the next month. There were no questions. Advised that LUPC oversees the plantations. The STOP sign on the north end of Overlook Road is bent and needs repair. Dave will look into it.
Waterfront Committee Report (attached): There was a general round of applause for the new stairs from the aluminum dock into the water. There was a question about possibly having a cabana to change clothes in. The 100 ft. vs. full waterfront rights were discussed.
Committee Sign-Up List is available. Please sign up for any that interest you. You do not need to be a full-time resident to participate. Let Millie know if you are interested.
There is a new vector map of the HOLA properties available on the website. It is a work-in-progress. A big “thank you” to Tim Johnson for his expertise and many hours.
Treasurer’s Report (attached): We are flush with funds due to many properties paying extra road fees for construction) and many people buying waterfront access. There are basically no changes to the budget proposed for the next year. There were no questions. The budget of $117,062 was passed by acclamation.
Assessors Report: attached. No changes. The fees will be the same as last year: $258 for a lot, $568 for a house plus (for both) $75 dues.
Nominating Committee (Ballot attached)
The slate for the Board of Directors was approved by acclamation. (Anne Crump retiring and Sam White joining.)
The slate for the Assessors was approved by acclamation.
Dave Douglas was approved for Road Commissioner by acclamation.
FYI the BOD meet every other month on the second Saturday at 9 AM.
Members to address the Board:
Kim Syrel (arborist) has worked with several property owners to improve their neighbor or their own views. She thanked them and offered to work with anyone interested.
Tim Johnson stated there were a couple of brush burning problems this summer. The Fire Chief was called to address the issues. Members were informed that a Fire Permit is required to burn.
FYI the Rangeley Transfer Station will accept any size brush/logs now from Rangeley properties. Members in the plantations should call their transfer stations regarding brush disposal.
Meeting was adjourned at 12:05 PM.
Next Annual Meeting for 2024 on Saturday of Labor Day weekend at 11 AM at the Waterfront.
Respectfully Submitted: Val Zapolsky, Secretary
HOLA Vector Map created by Tim Johnson 2023
Meeting called to order by Millie at 9:02 AM:
Those Present: Ann Arthurs, Dave Arthurs, Dave Douglas, Millie Hoekstra, Larry Malone, Al Salvini, Rob Smith, Ana Wetherill, Darren Winslow, Ed Zambraski, John Patriquin, Jeff Zapolsky, Val Zapolsky
Absent: Anne Crump (resigned), Brittany DiPompo Russell, Mary-Ellen Moroney
Lots of new owners.
Fidium conduit installation done on the Highlands side. Still installing conduit on the Overlook side.
There is a LUPC workshop at the high school on July 13. Someone from the board should attend.
Neither Millie or Val are available.
FYI There will be a large private party at the waterfront on July 23.
Secretary’s Minutes from the May meeting. Motion for approval – Dave Douglas. Second-Ed Zambraski. Unanimously approved without changes.
Treasurer’s Report: (attached)There are very few unpaid account balances. The snowplowing was under the minimum guarantee, so we paid the small balance up to the guarantee. Overall we have had a lot of income due to a lot of construction and extra road fees being paid. Several people have bought into the waterfront, so there is money for that as well. Some money was spent on geese mitigation, but it was very successful. Jeff prepared a budget based on last year’s numbers (attached). Jeff moved to present this budget with the assessors and then have it ready for the Annual meeting in September. Seconded by Val Zapolsky. Unanimously approved.
Road Report: (attached) Since Fidium is finished in the Highlands, the roads are being graded and new gravel applied. Fidium is still working in the Overlook so work on the rads there is delayed. Washouts have occurred and will be fixed. There will be some fill available for anyone that wants it. Rob Ellis says he will take fill. Let Dave Douglas know it you want some fill.
Waterfront Report: (attached) New docks in place. New steps w/handrail in place with lots of compliments. Because there has been a lot of hullaballoo about the short-term-rentals and LUPC and the state are currently considering regulations, the sticker program for waterfront access will be put on hold.
On our website there are 3 different forms that say almost the same thing, but not exactly, leaving room for confusion. Ed and Millie have a document that COMBINES ALL 3 FORMS INTO ONE FORM to avoid any confusion. This new doc was unanimously approved by the board. The website will be updated with the new form.
All kayak racks are assigned but not all are used. Please let Ed know if you are not going to use it because there is a waiting list. Also some kayak spaces have been reserved for “guest kayaks.” Next year’s form will make it clear that racks are for owner kayaks only, not guests. Everyone thought that was a good idea.
There are only about 10 owners without waterfront access. The current cost to buy in is $9500 for those with no access and $1500 for those with 100 ft. access. (Full access is 212 ft.) There was discussion about raising the price to buy in. Dave Douglas motioned to raise the price from $1500 to $5000 for buy in for those with the 100 ft. access, leaving the cost of full access at $9500. This will occur January 1, 2024. Val Zapolsky seconded and it was unanimously approved. There will be notice sent to all owners with less than full access to the waterfront. We are hoping the coming price increase will encourage some to buy in sooner rather than later.
A handout of HOLA Waterfront Rules will be in the shed at the waterfront.
The USDA came and mitigated the geese on July 5. Thirty-one geese were captured and relocated.
Nominating Committee: Dave Arthurs, Valerie Zapolsky and Darren Winslow terms are expiring. They have agreed to re-up. Anne Crump has resigned. Sam White had previously been on the list for next up for the board. Sam will be contacted. Everyone agreed.
Assessors will review the budget recommendations and process of establishing the annual fees with Millie and Jeff.
Next meeting Sept. 2, 2023 at 9AM
Annual Meeting Sept. 2, 2023 at 11 AM
Respectfully submitted Val Zapolsky
HOLA Waterfront Property (parcel 5) Deeded Rights Information
Within the Association there are 3 classifications of waterfront rights:
1…some properties have full (212’) waterfront right
2…some properties have partial (100’) rights
3…some properties have no waterfront rights.
The properties that have “100 foot (partial) means that these lots have a limited right to use a section of 100 foot wide parcel of the HOLA waterfront under an old right given in their deed by Lynwood Ellis and possibly passed along via sales. Right of Use is on the one hundred foot portion of shore front abutting the Southern property line for boating and swimming purposes only. In our opinion, it does not give the holder right to use the property to picnic, use boat moorings/harbor, use games, tables, fireplaces etc. The lot owners have received offers by the association to buy Full Rights many years ago for as little as $300; this offer still stands today at a cost of $1,500 until the end of 2023. (It has been the same fee for many years.
After researching sales records of lots in the Rangeley Region, it is generally agreed that a full waterfront access attached to any lot increases the value of that lot by an amount ranging from $15,000 to $30,000
At the recent Board of Directors meeting, it was voted to increase the Buy-In amount beginning January 1, 2024. Members with partial or no waterfront rights will be notified of the impending increase.
If you wish to purchase Full Waterfront Deeded Access, please contact HOLA President: Millie Hoekstra (firstname.lastname@example.org) or HOLA Treasurer: Jeff Zapolsky (email@example.com)
Meeting called to order by Millie at 9:02 AM: Brittany volunteered to take notes in Val’s absence.
Those Present: Ann Arthurs, Dave Arthurs, Brittany DiPompo Russell, Dave Douglas, Millie Hoekstra, Larry Malone, Mary-Ellen Moroney, Al Salvini, Rob Smith, Ana Wetherill, Darren Winslow, Ed Zambraski
Absent: Anne Crump, John Patriquin, Jeff Zapolsky, Val Zapolsky
Updates: RE: Signs “trail” “Nile Brook Trail” on Austin property- these may refer to an old trail, Dave will check it out and if on Eric’s property he may remove them. Brittany W.’s gathering at waterfront to be held June 10th at 2PM. There have been many calls regarding storm damage and resulting issues. New owners anxious to get started on building projects. Rick D. wants to have a gathering at the waterfront and he will be reminded that he is to be present during the event and all rules apply.
Minutes of March meeting: Dave made a motion to approve the minutes and approved by all. Note: some folks did not receive the minutes.
Treasurer’s Report: see attached Everyone reviewed reports sent by Jeff. We have money and nothing unusual this month. A few road fees (heavy load) have been billed and some have been received. Darren mentioned that the vacant lot income is a lot higher than budgeted? There is a good amount of in the Road & Snow account which will be spent during the summer for road maintenance. Accounts outstanding is at $17,027.29 which is mostly made-up of properties that are for sale, and we should receive funds once a sale is finalized. Mary-Ellen made motion to approve, all in favor.
Road Commissioner Report: see attached. Dave walked us through his written report. Plowing was under budget this year approximately $6,000. Great job by Burgess crew. The heavy load limit signs are still posted. The Highlands sign may come down today or tomorrow and the Overlook area still has some soft spots and it may be another week or so before signs are removed. There is a broken culvert on Lynn Way that will need attention soon. Regarding violations of heavy loads—Dave will speak with the Plantations to see how they handle those issues. The crew installing the conduit for the Fidium fiber are working in The Highlands. They are putting in new towers where needed. Dave will meet with M & H Construction (Scott Millbury) to review roads soon. Thanks to Dave A. & Ed Z. for helping fix areas with road erosion. Topping material will be delivered to Overlook and Highlands holding area for potholes etc. Money will go towards topping this year vs. ditching. Old Esker Way will need some attention. Hopefully most of the work will be done by mid-July to avoid heavy traffic. Report accepted by all.
Waterfront Harbormaster Report: see attached. Ed reported that racks and boats slips have been assigned and the list is posted at waterfront and on website. There is a waiting list (8) for kayak rack spots. Due to high water the docks have not been installed as yet. The Finger piers were put in by John, Dave & Ed. Due to the $15,000 quote for some new finger piers, the committee decided to build them for about $3,000 which will be done by Ed and team. The steps with railings on both sides will be purchased and installed part way out the dock and in about 3’ of water for handicap access for approximately $2,500. The Committee will meet today at 11AM to discuss landscaping and other projects. Ed will install a box like a realtor box on the shed to hold Information Sheet about the waterfront rules and expectations. In recent conversation about an unauthorized boat being launched, Ed contacted the person and all went well. We are trying to educate everyone. Darren had question about the Geese problem. Rob mentioned that he used a laser pointed and it seemed to work. It is a difficult problem and the town is also working on the issue. The poop needs to be cleaned up periodically and rakes are available.
Procedures Ad Hoc Committee Update: see attached Larry presented the draft proposal from the committee. Other homeowners groups procedures were reviewed and researched. Our responsibility is to educate the members on the rules as much as possible. Dave A. and Jocelyn have developed an incident form. Good discussion on good beginning; Larry and committee was asked to review #4 and #7 and bring back to July meeting.
Nominations: Terms ending 2023 are: Anne Crump (resigned), Darren Winslow and Dave Arthurs are willing to be nominated for another term. Valerie Zapolsky was not present to respond.
Other: Suggestion for Octoberfest event for HOLA by Jonathan K. was referred to Waterfront Committee.
Meeting adjourned at 10:03 AM Motion: Mary-Ellen and seconded by Ana. MSP
Next meeting: July 8th at 9AM
Respectfully submitted by Brittany and Millie
HOLA BOARD MEETING MINUTES- 9AM at the RFA Theater 3/11/2-23
Present: Millie Hoekstra, Val Zapolsky, Jeff Zapolsky, Ana Wetherill, Ed Zambraski, John Patriquin, Al Salvini, Mary-Ellen Moroney, Larry Malone, Dave & Ann Arthurs, Robert Smith, Brittany Russell, Darren Winslow,
Guest: Ben Wetherill
Absent: Dave Douglas, Anne Crump
Call to Order by Millie Hoekstra at 9:02 AM.
Millie attended a zoom meeting of LUPC discussing short-term rentals (STR). The Town of Rangeley is developing a STR ordinance and will hold a public hearing on 3/27/2023 at 6PM. The place is not yet decided.
A lot of properties are still changing hands and some new owners are purchasing waterfront rights and that money goes into the waterfront savings.
Minutes to the last Board meeting Jan. 14, 2023 received a motion to approve (J.Z.) and was seconded (A.A.). There were no questions, and they were approved unanimously.
Treasurer’s Report (attached) was presented by Jeff Zapolsky. Overall, the snowplowing has been less than budget and we are receiving additional road fees for construction projects. There are few long-term delinquencies, so we have sufficient funds. There was a motion to approve the treasurer’s report, seconded and approved unanimously.
Jeff also asked that there be a late fee for people who pay after Nov. 15th. They require a lot of extra work for the treasurer. This should also apply to owners paying installments. This was referred to the Ad Hoc Committee.
Road Commissioner’s Report: Dave Douglass verbally relayed the report to Millie yesterday. The roads are in good shape and will be posted soon. There have been few problems with drivers getting stuck due to snow. The board was asked to tell Dave or Millie if you see any problems with the roads.
Waterfront Committee Report: (attached) Ed Zambraski stated that all the kayak racks and boats slips have been assigned. There is a short waiting list for only the kayak racks.
Ed made a motion to change the Waterfront Policy regarding renters boats (found on the HOLA website Section VI.N.) “Due to Milfoil concerns and the limited size of our harbor, renters cannot launch or tie up their boats within the HOLA Harbor.” The motion was seconded by Dave Arthurs. The vote was: Millie abstained, Val & Mary-Ellen against, the remaining 13 were in favor. The motion passed. Then Larry Malone motioned that the following wording be added immediately after the previously approved wording, “Renters with boats are to be directed to the Town Park to launch their boats as it is a much easier launch and the RLHT is screening for Milfoil.” Mary-Ellen seconded, passed unanimously. Both wordings will appear on the website and on the Boat Slip Application.
AD HOC Committee Report: Larry Malone said that the committee will meet in a few weeks and have a report for the May Board meeting.
Mary-Ellen Maroney made a motion to make the road fees the same for developed and undeveloped lots. Dave Arthurs seconded the motion. It was discussed and the motion failed: 1 in favor, 13 against.
Meeting was adjourned at 10:15 AM.
Next board meeting: May 13, 2023
HOLA MINUTES Jan. 14, 2023 AT 9 AM RFA LAKESIDE THEATER
Present: Millie Hoekstra, Val Zapolsky, Jeff Zapolsky, Al Salvini, Mary-Ellen Moroney, Robert Smith, Dave Arthurs, Ann Arthurs, Larry Malone, Darren Winslow, John Patriquin, Ed Zambraski (via Zoom)
Absent:, Anne Crump, Brittany DiPompo Russell, Dave Douglas, Ana Wetherill
Mille called the meeting to order at 9:02 AM.
Updates: The roads are icy but well sanded. M&H is burning brush in the Overlook and the fire lasted longer than anticipated. The pile is still smoking after several days. The Fire Chief is involved. Many properties are still changing hands. If you see something new (a new foundation, or lots being cleared) then let Millie know.
Secretary’s Minutes of the last meeting: (attached) Motion to approve: Jeff Z, Seconded: Mary-Ellen Moroney, Approved Unanimously.
Treasurer’s Report: (attached) FYI We have Zell as a payment option thru Franklin Savings Bank now, as well as the usual check method.
There was discussion about whether the $500 fee for heavy equipment to clear a lot was in addition to the $1000 for house construction or if it would be applied toward the $1000 fee. Varying opinions were expressed and the matter was referred to the Road Committee for discussion and a recommendation for the Board.
There was a round of thanks for the great job Jeff has done.
Road Committee Report: Dave Douglas did not submit a written report, but spoke to Millie and said, “All is good.”
Waterfront Committee Report: (attached) Ed stated that our dock installer has sold his business, so Ed will be tracking down a new installer over the next few months. The next committee meeting will be in March.
Ad Hoc Committee Procedures: (attached) Larry Malone suggested that the Board give this committee specific issues to address rather than trying to create general procedures for anything and everything. He suggested issues be divided into areas such as Safety, Liability, and Cost. For example, untended minor swimmers would fall under liability. Blocking a road would fall under safety. ATVs tearing up the roads would be a cost issue. This was referred to the Road & Waterfront Committee for a list of issues in order of importance.
Other business – none.
Meeting adjourned at 9:47AM.
Next meeting Saturday, March 11 at 9AM at the RFA Lakeside Theater
Present: Millie Hoekstra, Val Zapolsky, Jeff Zapolsky, Dave Douglas, Ana Wetherill, Ed Zambraski, Al Salvini, Mary-Ellen Moroney, Robert Smith
Absent: Dave Arthurs, Ann Arthurs, Anne Crump, Larry Malone, Brittany DiPompo Russell, Darren Winslow, John Patriquin
Millie H. called the meeting to order at 9:02 AM and asked the board to send any website updates that need to be done to her.
Secretary’s Minutes of the last meeting Sept. 3, 2022 were presented. Motion to approve by Ed Z. Seconded by Dave D. Unanimously approved.
Treasurer’s Report presented by Jeff Z. (attached) About 72% of people have already paid their 2023 bill. We have more income than expected due to all the road fees from all the new construction. We have plenty of money and are on budget. Motion to approve Val Z. Seconded Dave D. Unanimously approved.
Road Commissioner’s Report: FYI Kim Sorrell is an arborist and has offered to help people prune to tops of their trees for views. We are ready for winter. Info for snowmobile trails is on the Winter Guideline on the website. Access to the lake was discussed. (Cross from the Farmhouse to Lakeview Drive then down across the LCWI lot, staying to the North of the spruce trees to cross to the HOLA Waterfront.)
If you see any problems with the roads or new construction let Dave or Millie know.
Waterfront Report: (attached) Docks are out. All kayak racks have been assigned and are full. Ed is working on assigning the boat slips. It was mentioned that several owners have asked about an “easy to walk” way to the lake without having to navigate big riprap rocks. Suggestions were made to place it beside the dock. Also, if there is a second ladder that it be placed halfway out for shallow water access for kids. Nile Brook Way is a HOLA Road so improvements will come out of the Road Budget.
Ad Hoc Committee to review HOLA Rules, Policies & and to develop Procedures/fines to address non-compliance issues was created. MSP unanimously. Larry Malone will be convenor of the Ad Hoc Committee. Committee members are: Dave Arthurs, Butch DeSanctis, Mickey Haas, Millie Hoekstra, Jocelyn Kinlock, Mike Leclerc, Larry Malone, Mary-Ellen Moroney, Ben Wetherill
They will review and bring suggestions to the board for approval. FYI the Town of Rangeley is creating a Short-Term Rental Ordinance. This could also be reviewed by the committee for incorporation into HOLA.
Motion to adjourn MSP unanimously.
Next meeting Jan. 14th, 2023 at 9 AM RFA Lakeside Theater.
2022 HOLA Annual Meeting Minutes
9/3/2022 11AM at the HOLA Waterfront
Attendees: 60 attendees, 42 Voting Owners including the Board
The prepared information packets for the Annual Meeting contained: Agenda, Minutes of the 2021 Annual Meeting, Budgets 2016 thru the proposed new 2022/2023 Budget, Slate of Nominees for election, HOLA Road Policy, HOLA Waterfront Policy, HOLA Winter Guidelines for Homeowners, a voting chit (one per owner as per present ByLaws)
Call to order by Millie Hoekstra at 11:15 at the Waterfront. She thanked the Board of Directors, introduced them to the attendees and thanked everyone for coming on this beautiful day. She notified everyone that MaryEllen Simon has retired from the Board and thanked her for her service since 2016.
Our website: holarangeley.org has helpful information and contact numbers/emails, please contact Millie or any board member with concerns during the year.
Minutes of the last Annual Meeting of HOLA on Sept. 4, 2021. Motion to approved and seconded. There was no discussion and the minutes were unanimously approved.
Minutes of the Executive Board Meetings for the past year received a motion for approval and second. There were no questions. The Minutes were unanimously approved.
Road Committee Report (attached) was presented by Dave Douglas (Road Commissioner). There are 21 new owners and 7 houses under construction, so understand that the roads are busy and welcome your new neighbors. Thank you to Dave and his committee for a great job this year!
Waterfront Report (attached) was presented by ED Zambraski. The waterfront was less busy this year. All boat slip and kayak rack requests were honored. There was a question about putting in a mooring off-shore. The Town does not allow moorings. And a request to install a changing cabana at the waterfront. The Committee will look into it. Thank you, Ed and the Committee for keeping the waterfront property in great condition!
The Budget for 2022/2023 (attached) was presented by Jeff Zapolsky. Basically, the budget for next year will stay the same with no needed change in fees. There were no questions about the Budget. Motion to approve was made, seconded and unanimously approved. Thank you Jeff, for a great job and the many, many hours you give to keep the association in good financial condition.
Assessors Report (attached )was presented by Jocelyn Kinlock. Calculations have been done; Road fees are calculated on Properties on our roads: 129 Improved lot and 110 unimproved lots. Basically, there will be no changes in fees for this coming year. Improved lots (houses)=$568; Unimproved lots=$258. And dues (which covers waterfront and Administrative Expenses)= $75. Thank you Jocelyn for your report.
Elections for the Board: Terms expiring are: Dave Douglas, Millie Hoekstra, Mary-Ellen Maroney, John Patriquin, Mary Ellen Simon, Ana Wetherill, Jeff Zapolsky. All, but Mary Ellen Simon, are willing to continue. Robert Smith from the Overlook has consented to serve. This slate of Board members was unanimously elected to serve on the Board of Directors.
Elections for Assessors: Jocelyn Kinlock, Mary-Ellen Maroney, Mike Zulauf have each offered to serve again. This slate was unanimously approved.
Election of Road Commissioner: Dave Douglas has consented to serve again. There was no discussion and he was unanimously approved.
Committee sign-ups: Millie announced there is a sign-up sheet for committees. Please sign up if are interested.
Ad Hoc Committee on Legal matters: During this past year this committee reviewed our Constitution and ByLaws and Maine law and the suggested changes were approved by the Board and mailed or hand delivered more than 30 days before this meeting. There changes were reviewed by Millie, most were placement and clarification issues. Two major changes are that current HOLA document allows one-vote per owner. Maine state law requires one-vote per lot/unit. The other major change is the ability of the Board to levy reasonable fines for breaking HOLA rules, regulations and policies. Also, a definition of “reasonable” is included. A minor change is that Board members will be indemnified. There was a motion and second to approve these changes to the Constitution and ByLaws. There were no questions and the revised HOLA Constitution and Bylaws was unanimously approved.
FYI now that this has passed, there will be a committee to create HOLA rules, regulations and policies and the related fees. Please sign up for this committee if you are interested.
Questions/comments from Membership:
A question regarding “no ATVs at waterfront” was raised. At the present time the following motion was passed by the board at the July 9, 2022 meeting. “Until such time that it is legal for ATVs to use Route 4 to access the HOLA Waterfront, from both the Highlands and the Overlook, the prohibition of ATVs at the waterfront shall remain intact”. Dave D. mentioned that he and others are in communication with local ATV club and state officials to see what can be done to enable more use of Route 4 or create a trail from Rev It Up Shop to Depot Street. It is a work in progress.
Kim Syrel gave information regarding concerns about the trees getting much taller and losing our views which affects everyone’s property values. Talk with your neighbors and work together to ensure that all property values and viewscapes are protected. Kim is certified “arborist” and willing to assist members with any tree issues. Her contact information will be added to the website.
Larry Malone commented that we are a community and let’s all work together to make it the best experience for all who live (or vacation) in here. Be thoughtful and nice and obey the rules which are there to enhance your enjoyment and experience. If you rent out your property be sure to inform your renters or guests of all policies and regulations for the waterfront and our roads.
Millie was thanked for all she does for the organization.
Thank you for attending. Enjoy the beautiful weather. Visit with your neighbors. Next Annual HOLA Membership Meeting will be held Sept. 2, 2023 at the waterfront.
Meeting Adjourned at 12:10 PM
The Executive Board met briefly and elected the following officers for the coming year: Chairperson- Millie Hoekstra, Vice-Chairperson-Mary-Ellen Moroney, Secretary-Val Zapolsky, Treasureer-Jeff Zapolsky,
HOLA BOARD MEETING MINUTES- 9AM at the HOLA Waterfront on Sept. 3, 2022
Present: Millie Hoekstra, Val Zapolsky, Jeff Zapolsky, Dave Douglas, Ana Wetherill, Ed Zambraski, John Patriquin, Al Salvini, Mary-Ellen Moroney, Larry Malone,
Absent (with excuses): Dave & Ann Arthurs, Anne Crump, Brittany DiPompo Russell, Darren Winslow, Mary Ellen Simon
Call to Order by Millie Hoekstra at 9:02 AM.
There was a discussion of recent gunfire incident at a Highland’s residence. The owners has received an email and if no reply soon a phone call will take place.
The website has been updated with ATV info for landowners. The Air B&B owner has been advised of issue with his renters and will update his information.
Minutes to the last Board meeting July 9, 2022 received a motion to approve and was seconded. There were no questions, and they were approved unanimously.
Treasurer’s Report (attached) was presented by Jeff Zapolsky. Overall things cost more this year, but because we had so many properties change hands, and there is a lot of construction going on, that we have received a significant amount of extra money (one time road fees). In the end we are doing fine. The budget for 2022/2023 was reviewed. In summary, no changes to fees are needed. There was a motion to approve the new budget, seconded and approved unanimously.
Road Commissioner’s Report (attached) was discussed by Dave Douglas. He went over budget due to increased costs, but he did cut back so the overbudget was diminished and the Board had previously approved taking over budget costs from the Road Emergency funds account. There is some tree work (trimming one hanging over road or at corners along the roads) still needed, but he will be getting that done by volunteers.
Waterfront Committee Report: (attached) was given by Ed Zambraski (Harbor Master). It was a good year and thank you to a great team working the waterfront.
Assessor’s Report (attached); There was some discussion of changing the fees but it did not receive a second and was tabled. The Assessor’s Report was unanimously approved.
Nominating Committee has contacted all the board members whose terms are expiring and only one (Mary Ellen Simon) wishes to retire. Robert Smith of the Overlook has expressed an interest in serving. The Assessors are all willing to serve again and the Road Commissioner is willing to continue. The slate of members for the Board, Assessors and Road Commissioner (attached) was moved, seconded, and was unanimously approved.
After the Bylaws revisions are approved, a Committee for Rule Regulations and Policies will be needed. Mary-Ellen Maroney, Larry Malone, Ben Wetherill and Dave Arthurs are willing to work on this. Maine state law states that a quorum for a HOA Annual Meeting is 10% of members. We currently have 203 members, so we need 20 attendees.
Meeting was adjourned at 10 AM. Annual meeting starts at 11 AM.
Next board meeting: November 12, 2022