HOLA Board meeting 9 AM Jan. 10, 2026
HOLA Board meeting 9 AM Jan. 10, 2026 at the RFA Lakeside Theater
Present: Rob Smith, Ana Wetherill, Val Zapolsky, Jeff Zapolsky, Millie Hoekstra, Larry Malone, Al Salvini, Mary-Ellen Moroney, Dave Arthurs, Ann Arthurs
On Phone: Dave Douglas, Ed Zambraski, Darren Winslow,
Absent: Brittany Russell, Sam White
Millie declared quorum was present and called the meeting to order at 9:10 AM.
Updates: John Patriquin has sold his house, moved to Florida and resigned from the HOLA Board on December 18th. If anyone has suggestions to replace him, please forward those names to Millie.
Secretary’s Minutes of Nov. 8, 2025: Motion to approve, seconded and passed with 1 abstention.
Treasurer’s Report- (attached) Jeff Zapolsky: Account Balances- we have ample funds.
Landowners in arrears – A letter was sent with the $25 late fee & the Leggett property sold and we collected the money owed.
Heavy Equipment Fees – all have paid.
P&L – The increase in the cost of Insurance is a problem. After a review of our policy, our insurance was recently updated to the correct # of lots, so has therefore doubled. We used the Admin Emergency money to pay the extra insurance bill. The next bill is due in August before our annual meeting and our Administrative line item in the current fiscal budget will not cover that bill. We will need to figure how to pay that. Various ideas were discussed and the item was tabled to a later date. Of note: Membership fee (which covers administration and waterfront) was last increased in 2019 and Road Fees were increased in 2021. It was also noted that any contractor doing work on HOLA property should have insurance and provide us with a certificate of insurance. We will request that M&F insurance look into other companies and options for less expensive insurance.
Road Commissioner’s Report– Dave Douglas: Roads are good. Burgess is doing a good job plowing and sanding. There have been no accidents. Road Committee for this year is : Dave Douglas, Ann Arthurs, Dave Arthurs, Bob Boothby, Millie Hoekstra, Larry Malone, Al Salvini, Ed Zambraski, Val Zapolsky. John Patriquin was on this, so a replacement would be good. If anyone is interested, contact Dave Douglas.
Waterfront Report – Ed Zambraski (attached): Dock repair in process.
Continuing Business: Rules Procedure & Fines. The revised procedure submitted for an email vote after our last meeting was Yay=5, Nay=7, 4 abstain or no vote. Please submit comments via email and we will discuss at the next meeting.
New Business: An Amendment to the policy passed at the last meeting (tree cutting on HOLA land) was submitted and explained by Rob Smith. The motion was seconded by Larry. Much discussion by all ensued. Amendments/changes were submitted. All voted to approve the amendments to motion.
The motion for Amendment to policy approved in November was read and submitted for a vote.
“A landowner may cut trees or brush on HOLA property at there own expense with HOLA Board permission and within the following conditions, procedural limitations and exception:
- Landowner submits request to HOLA Board via email, including a plot plan or survey of intended cutting area, specifying trees to be cut.
- All Board members are given an information package (location, copy of plot plan/survey, rational of proposal etc.) prior to the meeting and allowing time for site visits and requests for additional information.
- Landowner will be provided an opportunity to present proposal at the next board meeting.
- HOLA Board will vote to approve or deny proposals, considering, but not limited to: value to the membership of HOLA, road safety and maintenance, and potential damage/injury to the property of adjoining landowners.
- Exception: To facilitate actions by individual landowners to assist HOLA Road Commissioner and Road Committee and to facilitate proper drainage, seasonal growth in ditches may be cut by adjoining landowners without board action and are not subject to the constraints of this policy.”
This was passed unanimously by all attendees present and 2 members via phone (Dave Douglas having previously hung up).
Darren will formulate a communication to all HOLA members and send it to Millie & the board for review.
Meeting adjourned at 11 AM.
Next Meeting: March 14, 2026 Time TBD
Respectfully submitted
Val Zapolsky, HOLA Board Secretary