HOLA Annual Membership Meeting 8/30/2025 Held at 11 AM at the RFA Lakeside Theater
75 Members Present
HOLA Board Present: Darren Winslow(zoom), Dave Douglas, Dave Arthurs, Ann Arthurs, Rob Smith, Val Zapolsky, Jeff Zapolsky, Ed Zambraski, Millie Hoekstra, Larry Malone, Brittany Russell, Ana Wetherill, Al Salvini, Mary-Ellen Moroney,
Millie H. (President) called the meeting to order at 11 AM. She welcomed everyone.
Each board member introduced themselves and all were thanked for their service to the organization. The membership was reminded that the board members are all volunteers and people were encouraged to get involved either on a committee or considering volunteering for the Board in the future. The sign-in sheet and committee sheets were passed around for everyone’s consideration.
Millie asked how many folks used the HOLA website. More than 2/3rds of those present raised their hands. The Board was very happy and surprised at that result. Communication is key and members were encouraged to visit the site for information, give us your emails and talk to a board member when questions arise.
Secretary’s Minutes of the last membership meeting were presented by Val Zapolsky, Secretary. The minutes of the meeting held on August 31, 2024 were approved by acclamation, MSP. Thanks, Val, for all your time serving as our secretary for many years.
Road Committee Report was presented by Dave Douglas Road Commissioner. (attached) No questions. Dave and the Road Committee were thanked for the many hours of overseeing our roads and upgrading them again this year.
Waterfront Report was presented bt Ed Zambraski (attached). There were no questions or comments. Ed and the Waterfront Committee were thanked for their many hours of keeping our waterfront property in great condition again this year.
Treasurer’s Report was presented by Jeff Zapolsky Treasurer. (attached) There were no surprises on the overall budget P & L for 2024-2025. No changes needed for the proposed budget for the coming year. The 2025-2026 HOLA Budget (attached) was approved by acclamation. Jeff was thanked for his many, many hours of service as Treasurer for HOLA.
Assessor’s Report was presented by Jocelyn Kinlock Assessor committee chairperson. There have been some changes to our number of Improved lots vs Unimproved lots this year with the building that is happening. Jocelyn thanked Jeff for his assistance in preparing the report. The road budget is $104,650 thus rates will be: Unimproved lots–$258, Improved lots–$568, no change (5th year) for coming year. Jocelyn and committee were thanked for their service. Dues also remain at $75
Nominating Committee Report – All board members with terms are expiring have agreed to continue. The nomination slate for board members was all voted in by acclamation. (attached) The nomination slate for Assessors Committee was all voted in by acclamation. The nomination for Road Commissioner was voted in by acclamation.
Questions/Comments –
John Caggiano asked about setback requirements. His deed and the neighbors’ deed say 25 ft. LUPC says that setbacks in Sandy River Plantation are15 ft. What to do? The board advised him that HOLA has no authority to decide or give variances. The legal documents are the deeds, and he should talk with his neighbors to come up with a solution.
Bob Boothby asked if it was ok to use his chain saw to help clear brush from the ditch for better visibility. Dave Douglas , Road Commissioner, informed him that HOLA roads include the ditches and the Road Committee needs all the help they can get, Thank you.
Dave also informed everyone that any tree limbs overhanging roads and ditches may be trimmed back by HOLA since it will enable the sun to help keep the road free of ice.
Tim Johnson inquired about the wires that were hanging on Overlook Road. Dave D. replied that Fidium has been contacted and is the process of fixing the situation.
Susan Welch spoke about some recent fireworks use on the Overlook, and she spoke in favor of establishing more rules for everyone’s safety. Millie informed everyone that if someone is breaking rules, then owners in the Town of Rangeley should call Rangeley Police and those living in the plantations should call the Franklin County Sheriff’s department.
Millie reminded everyone again that we are a special community. Please be good neighbors, respect others property, fireworks are not permitted especially with the drought we are experiencing, use common sense and be considerate, kind and helpful members of HOLA.
Meeting adjourned at 11:47 AM.
Respectfully submitted, Val Zapolsky, Secretary
W A R R A N T
NOTICE IS HEREBY GIVEN that a meeting of the members of the HIGHLANDS OVERLOOK LANDOWNERS ASSOCIATION (HOLA) will be held at 11 AM on Saturday, August 30, 2025, at The Waterfront – Nile Brook Way, (in case of rain-The Theater at 2493 Main Street, Rangeley) for the election of a road commissioner who with the assessors shall assess costs to service all HOLA roads (Lynn Way, Kendall Farm Trail, Kendall’s Farm Trail Ext., Marion Drive, Tilt-of-the-Kilt, Overlook Road, The Circle, Winston Road, Old Esker Way, Chandler Road, Aerie Trail, Summit Road, Left Branch, Eagle Lane, Morel Road, The Loop, West Loop Road, West Elbow, Paul’s Path, and Barbara Lane).
Thereafter, he/she shall be empowered to contract for the labor and materials necessary to provide suitable maintenance for said private ways. For those individuals who do not pay their share of said costs, the remainder of the owners may furnish the services and recover expenses therefore from those who do not pay in a civil action pursuant to 23 M.R.S.A. # 3102.
At said meeting, the owners may authorize a contract for the maintenance of the ways, raise money for said purpose, and shall choose assessors to assess the cost to the owners in proportion to their interest.
YOU ARE INVITED TO ATTEND AND BE HEARD as the results of this meeting could affect you personally as you are served by those ways.
Dated at Rangeley, Maine this day of June 2025
Signed___________________________________________________________
Millie Hoekstra, HOLA Board of Directors Chairperson
Signed in my presence
Cynthia Egan, Notary Public