HOLA Board Minutes May 10, 2025

HOLA Board Minutes May 10, 2025 at the theater

Present: Millie Hoekstra, Darren Winslow (Zoom)  , Rob Smith(Zoom),Ann Arthurs, Dave Arthurs, Jeff Zapolsky, Val Zapolsky, John Patriquin, Dave Douglas (Zoom), Al Salvini, Mary-Ellen Moroney, Brittany DiPompo Russell, Ed Zambraski Ana Wetherill, Larry Malone,

Absent: Sam White

Millie called the meeting to order at 9:01 AM. Properties are still changing hands. We have signed for the USDA goose control again.

Secretary’s Minutes (attached)– March meeting. Motion to approve, seconded and passed  (MSP)unanimously.

Treasurer’s Report (attached)– Jeff reviewed the account balances. We were just at the minimum for snowplowing. We have plenty of money for the road projects this summer. .P&L is on target for income and expenses, except for CMP because of rate hikes. The delinquent account list is getting shorter and some of those properties are for sale, so we may recoup those.

Road Report (attached)– Dave Douglas The committee is starting the assessment of the roads for repair starting in June. Road Committee members should review the roads and send comments to Dave. Many thanks to those who cleared their ditches of alders. There are new piles of gravel on each side of HOLA for pothole repair.

Waterfront Report  (attached)– Ed reports that the port-a-potty is in and the boat piers are in. Swim docks will be later. There was a request with a recent property sale that the boat slip assignment for the season go with the property, as opposed to the alternative, which would be to assign that slip to the next person on the waiting list. This was discussed and there was general agreement that the slips and racks are given out on a first-come-first-served basis of paid HOLA members, so that the slip should be given to the next person on the waiting list. If we allowed the slip to travel with the property it would imply ownership of the slip. There was a motion that “boat slips and kayak racks are assigned on a first come fist served basis and are NOT transferred with a land sale” MSP Unanimously. This decision by the board will be posted on the website.  Dave Douglas asked about dredging the harbor, The Waterfront Committee will look into it.

AdHoc Committee Report – Larry Malone.  The committee discussed the ideas of fines for HOLA. Not all were in favor, but they are directed by the Board to create a framework for fines. There currently is a COMPLAINT LOG which Millie maintains. We do currently assess fines for damage to the roads.and waterfront. The AdHoc Comm. decided that we should have a clear process for fines, avoiding any need for interpretation. We need a clear process for appeal. They suggested that:

Step 1 – talk to your neighbor is they are doing something they shouldn’t. If they listen and comply. Then no complaint is made.

Step 2 – A second or severe transgression a complaint is made to Millie. That complaint is brough to the Board and the HOLA Board offers a warning that continued complaints will result in a fine.

Step 3 – First fine = $100 (may be it should be more, but it shouldn’t be variable).

Step 4 – Second fine =$500 (may be it should be more, but it shouldn’t be variable).

Damages are assessed immediately . No warning/no free pass.

The Board liked what Larry presented. Now that committee will clarify all the above and bring a policy back to the Board for a vote.

HOLA Budget – Thought the budget should remain unchanged for the following year. Regarding billing in October, currently the Admin is mixed with the Waterfront. Jeff asks that the Roads, Waterfront and Administration Fee be billed separately as it will be easier for him to do, but won’t really change the bills. All agreed he should do what is easiest for him.

Meeting adjourned at 10AM.

Respectfully submitted < Val Zapolsky