HOLA Board Meeting March 8, 2025

HOLA Board meeting March 8, 2025 at 5PM at the Congo Barn

Present: Millie Hoekstra, Darren Winslow , Rob Smith,Ann Arthurs, Dave Arthurs, Jeff Zapolsky, Val Zapolsky, John Patriquin, Dave Douglas, Al Salvini, Mary-Ellen Moroney, Brittany DiPompo Russell, Ed Zambraski (Zoom) Ana Wetherill, Larry Malone,

Absent: Sam White (ill)

Millie called the meeting to order at 5PM. She received thank-yous  regarding the new ATV policy and the transparency around it. She reports that LUPC is being very difficult, so difficult that a realtors has stated they may stop taking properties in the plantations.

There are ongoing constructions and a few new sales pending. There is one property on Kendall Farm Trail that has not progressed from a cellar hole in over 2 years. It is a town policy that construction must be finished within 2 years. It was mentioned that the property has a lien from the town for unpaid taxes.

Secretary’s Minutes of the January meeting (attached). No comments or revisions. MSP to approve unanimously.

Treasurer’s Report (attached) – Account Balances are fine. P&L is on track. We have only the few usual bad debt properties. We have a lot of extra $$ in waterfront and road savings.

Road Report – Plowing is under budget and Burgess has been providing good service this year. No problems since the late November storm. Dave will ask the town to change the dotted line to a solid line to slow traffic and passing, along the HOLA area of Route 4.

Waterfront Report (attached) – There are 20 people on the wait list for kayak racks. We have to request the USDA remove the geese now if we want it done this year. MSP unanimously to have the USDA remove the geese again this year. It was mentioned that the harbor should maybe  be dredged again. This was discussed, but we need a new permit as the last one has lapsed. Dave & Ed will contact DEP to look into it.

Report on possibly having they ability to pay fees by credit card. (attached) In summary, it can’t be done with Quickbook Desktop. We would have to move to the cloud version which by all reports is a worse product with less functionality and it will take more time to administer. It is also more expensive, $350 – $700 per year; and we would have to deal with the 3.5% or more service fee. All the board agreed to not change at this time.

Fines for HOLA rule breaking, offenses, road damage etc.- was referred to the AdHoc Committee chaired by Larry Malone. Larry requested direction. All board members will forward ideas for fee levels and appeals process to Larry. By statute the Road Commissioner of an HOA has the power to fine.

Next meeting May 10, 2025 at 9 AM at the RFA Theater.

Adjourned at 5:57 PM.