HOLA – Highlands Overlook Landowners' Association


Board of Directors Meeting Minutes

November 11, 2017

Present:  Millie Hoekstra (Chairperson), Mary-Ellen Moroney (Vice-Chair),  Jeff Zapolsky (Treasurer), Mary Ellen Simon, Darlene Munson, Jeff Munson, Dave Douglas, Ed Zambraski, Dave Arthurs (Road Commissioner), Ann Arthurs, Ana Wetherill, , Val Zapolsky, Terry Donovan,  William Hayes (guest)

Absent: John Clark (Secretary), Anne Crump

Meeting was called to order by Millie Hoekstra at 9:05 AM.  John Clarke being absent, Val Zapolsky agreed to take minutes.

Secretary’s Minutes from the last meeting were presented.  MSP to accept the minutes.

Treasurers Report: Two reports were submitted: the last fiscal year September 30, 2016 – October 1, 2017 and the current fiscal year-to-date from October 1, 2017 – November 7, 2017.

Our lawyer, Paul Mills, continues to help with collection of past due accounts.  Ricky DiGiovanni’s account was discussed.  MSP to write off amount for the culvert provided he pays all other amounts due in full, in particular the $500 road assessment for additional construction.

Treasurer’s Report: Click Here

Road Commissioner’s Report:

M & H delivered and spread 212 cubic yards of ¾” crushed shale in the Lakeview Highlands. 196 yards were delivered and spread in the Rangeley Overlook. The shale was spread by a grader and compacted with a vibrating roller.

The Lakeview Highlands and Rangeley Overlook signs were delivered and installed on Thursday October 5th, by Signworks of Farmington.  Both signs look awesome. They enhance the main entrances of both hills.

The overgrown weeds and poplar trees in the ditch along Rt 4, near the North entrance of the Overlook, have been cut down by Kutting Edge Landscaping of Rangeley. The weeds and poplar trees were becoming a sight hazard and had to be cut down. Kutting Edge also transported the cut down weeds and trees to the transfer station.

October 10, 2017, put up the “No Hunting” signs at all HOLA entrances.

On Sunday night October 29, we had a high wind and rain storm. The storm dumped 4” of rain on us. This storm knocked down or snapped several trees in the Overlook and the Highlands, blocking several roads. A huge spruce tree fell across the Lynn Way and blocked the road. Up further, two smaller spruce trees fell across the road, resulting in total blockage. The Loop Road was also blocked by a downed spruce tree. I limbed and cut up enough of the large spruce tree on the Lynn Way and the spruce tree on the Loop Road to clear the roads. John Patriquin, who resides on Kendall Farm Trail, assisted by cutting up the 2 smaller trees on the Lynn Way to clear that section of the road. Upon inspection, other small trees had been cut up and placed on the shoulders on several of our roads by individual homeowners.  The huge water runoff also overpowered the culvert on The Circle and Overlook Road, eroded the shale and exposed most of the culvert. The resulting hole was 12” deep and 15 feet long. This rendered the Circle Road impassible. The South Entrance of the Overlook Road was also badly damaged by water runoff. An area approximately 8 feet long by two feet wide by 10 inches deep was washed away. Joe Haley, M & H, promptly repaired both areas for us.

Ed Zambraski later spent 16 hours cutting up the spruce trees on the Lynn Way and transporting them to the Transfer Station. Jim Carignan will be doing the same on the Overlook.

$11,064.60           M & H. Grading, spreading and compacting shale.                                                                                                                                                                              $        35.00           Permit from Rangeley Code Enforcement for Rangeley Overlook sign.

$      125.00           James Carignan, cut up and removed large Poplar tree alongside Overlook Road

$      143.40   Builders Supply, 6 bags Calcium Chloride to redo small section of Overlook Road.

$11,368.00           Total for this report                                                                                                                                                                                                      $63,246.29           Previous year to date                                                                                                         $74,614.29           Total monies spent from the 2016/2017 budget.

Dave Arthurs,   Road Commissioner                                                                                                                                                                                                                        H.O.L.A.  

Waterfront Committee Report:

Andy Avelis removed the small docks from the Harbor.  Burgess Construction removed the swim docks, raft, and lines.

All the canoes, except one have been removed from the racks.  I have emailed a request to remove his canoe to John Schellhorn, who is Joan McGovern’s son-in- law.

Ed Zambraski removed the large amount of debris that drifted into the Harbor from the storm.  There was part of a dock and a large tree trunk that are now on the property line.

We received the permit by rule to dredge the harbor doing similar work to what we had done before.   Our plans are on hold because of all the high water.

Mary-Ellen Moroney, Harbormaster

Nominating Committee: Jeff & Darlene Munson sold their house and will be moving to the coast soon. Jeff gave a heartfelt farewell.  The board greatly appreciates their many years of service.  There now will be 2 spaces on the board as well as Paul Ellis’s spot as he has not been participating for the past couple years.  There were recommendations for John Patriquin and the Hoffmann’s to join the board.  This will be investigated.

The list of HOLA Committee members was distributed and Dave Douglas volunteered for Waterfront Committee, Assessors and Long Range Planning.  Maryellen Simon volunteered for Social Committee.

Ed Zambraski had a suggestion for the Long Range Planning Committee to look into a group rate for individual lot owners to cooperate on a plan for clear cutting and chipping trees for views.  The idea was referred to committee.

Adjournment: There being no additional business, the meeting was adjourned at 10:10 AM.

Respectfully Submitted,

Val Zapolsky



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