HOLA – Highlands Overlook Landowners' Association

March 2017 HOLA Minutes

Board of Director’s Meeting
March 25, 2017
Members present: Millie Hoekstra, Mary Ellen Simon, Valerie & Jeff Zapolsky, Ana Wetherill, Dave
& Ann Arthurs, Mary-Ellen Moroney, Ed Zambraski by conference call and John Clark
Absent: Paul Ellis, Terry Donovan,andwith notice: Dave Douglas. Anne Crump, Jeff & Darlene Munson
1.    The minutes of the January meeting were approved as submitted.

2.   Treasurer’s Report: Jeff Zapolsky approved as presented.

We have sufficient funds in the bank.  Collections are improving, in part due to the initial success of      using Attorney Paul Mills as our collection agent.  Also, the increased availability of email addresses for sending reminder notices has helped.  Snowplowing and sanding has reached budget level.  Administration Expenses are predicted to go over budget by year end due to the website redesign and legal fees.  See report

3.     Waterfront Committee: Mary-Ellen Moroney reported that the committee would be meeting immediately after board meeting.  The boat slips and canoe/kayak assignments have been completed.  Click here for boat slip report: See report Click here for canoe/kayak report: See report
4.     ROAD COMMISSIONERS REPORT accepted as presented on MARCH 25, 2017

The H.O.L.A. roads were posted on March 6, 2017 due to an unseasonably warm spell. This warm spell melted a lot of snow and created a muddy mess on most of our roads.

I was apprised by one of our snowplow drivers there are a few driveways within H.O.L.A. that have the snow plowed out of said driveways, pushed across the road, compressed by the plow, and left encroaching three to four feet into the roadway. This will be addressed by the board.

The crushed shale that we put down at several locations last summer seems to be holding up very well and we will continue to use it for our upcoming spring, summer and fall work.

Road money spent from October 1, 2016 to October 25, 2016.             $1,800.00

Snow money spent from November 21, 2016 to January 2, 2017.        $27,357.50

Total money spent from October 1, 2016 to January 2, 2017.               $29,157.50

Current snow money bills for this report.

Snowplowing and sanding. January 3, 2017 to January 12, 2017.           $2,650.00

Snowplowing and sanding. January 18, 2017 to January 28, 2017.          $4,231.25

Snowplowing and sanding. February 1, 2017 to February 15, 2017.         $4,356.25

Snowplowing and sanding. February 16, 2017 to February 27, 2017.       $1,524.00

Snowplowing and sanding. March 7, 2017 to March 23, 2017.                    $2,212.50

Total snow money spent from January 3, 2017 to February 27, 2017.                        $14,974.00

*Total snow money billed from November 21, 2016 to March 23, 2017.                      $42,331.50

Road and Snow money billed from October 1, 2016 to February 27, 2017                    $44,131.50

As you can see from the above numbers, Burgess has exceeded the $40,000 yearly cap as per the contract.  The bill from March 7, 2017 to March 23, 2017 currently has not been paid and will be discussed at the Board meeting on March 25, 2017. It should be noted that the five year contract of $200,000, cannot and will not be exceeded. Dave A. will let Burgess know that the billed overage will be held until next year and will be paid if we do not exceed the $40,000 during the season. Dave Arthurs, H.O.L.A Road Commissioner.

5.   Other items: Communications: E mail lists are working well. Redesign website is completed. Please let Millie know of any changes.

The next Board Meeting will be on May 20, 2017, 9 a.m. at the Barn


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