HOLA Board Meeting at 9 AM on 9/4/2021 at the HOLA Waterfront

Present: Millie Hoekstra, Val Zapolsky, Jeff Zapolsky, Ann Arthurs, Dave Arthurs, Ed Zambraski,  Mary-Ellen Moroney, Larry Malone, Darren Winslow, Mary Ellen Simon (by proxy), John Patriquin, Dave Douglas, Ana Wetherill

Absent: Carole Hoffmann, Brittany DiPompo, Anne Crump

Millie called the meeting to order at 9:03 AM.

Secretary’s Minutes from the July 10, 2021 Board meeting were presented. Motion to approved was made and seconded. No discussion. Minutes were accepted unanimously.

Treasurer’ Report: (see attached) Sufficient funds to complete the Old Esker Way extension and the road and snow contract for this year.  The Waterfront has sufficient funds. The Emergency Fund is for Roads and is funded by budgeted, but unspent funds from the Roads in previous years. The receivables are slowly being collected because of all the recent land sales.

There have been 8 new houses started and they have paid the $1000 each for the roads.

Waterfront Report: (see attached) There is a new flagpole and a new wading pool.

Road Comm. Report: (see attached) Thank you to Dave Arthurs for his many years of work in the difficult job. Dave is retiring and Dave Douglass has agreed to be nominated for Road Commissioner. This is included in the slate to be presented by the Nominating Committee today at the Annual Meeting. The plan for the continuous improvement of the HOLA roads and the required fee increase is in the proposed budget as passed by the Board last meeting and will be presented to the membership at the Annual Meeting today at 11 AM.

Dave Arthurs negotiated a new Snowplowing Contract with Burgess. It is for $45,000 per year for 5 years with a guarantee of $38,000 per year. This is included in the new budget.

There are packets for the Annual Meeting prepared with: the Agenda, Budgets 2016 – the proposed new 2021/2022 Budget, Assessors Report, Nominating Committee’s Report with the voting ballot, and the history of HOLA Road fees versus other Landowners Association fees. If the budget passes the work will start in the spring as it is too late to apply new gravel this fall.

Assessors Report: (see attached) There is a wire and hose running under the Tilt of the Kilt road. That is against regulations. Millie will discuss with the owners. Due to the increase in the Snowplowing contract and the increase in the Road budget, the annual fees for unimproved lots are increasing from $210 to $258. The improved lots annual fees are increasing from $463 to $568.

Nominating Committee slate: (see attached) was presented, moved, seconded and unanimously approved.

Old Business: Ivers has been told by Dallas Plantation to remove the septic connection by the end of Sept. and the trailer is under the CMP power line and must be removed as well.

The Ad Hoc Committee continues to work and gather information.

Meeting Adjourned at 10 AM

Next meeting Nov. 6, 2021 at 9 AM at the Lakeside Theater

Respectfully Submitted,

Val Zapolsky, Secretary