January 2017 HOLA Minutes

HOLA

Board of Directors

Minutes

January 14, 2017

Members present: Millie Hoekstra, Dave & Ann Arthurs, Anne Crump, Terry Donovan, Dave Douglas, Mary-Ellen Moroney, Darlene & Jeff Munson, Mary Ellen Simon, Jeff & Valerie Zapolsky and John Clark

Minutes of the November meeting were approved as submitted.

Treasurer’s Report: Jeff Zapolsky presented the following which was approved by the board.

See Treasurer’s Report – Click Here

Our Treasurer, Jeff Zapolsky and HOLA member Harry Simons met with attorney Paul Mills in Farmington to discuss collection of delinquent assessments and dues.

To collect late fees will require an amendment to the HOLA Constitution & By Laws. This needs to be done at the membership meeting in September.

The motion was made to turn over the delinquent accounts which have not been paid in full for more than one year to the Law firm of Mills and Mills for collection. The motion passed with a unanimous vote of those present. (this will be done by signing a contract with Mills and Mills.)

Road Commissioner’s Report

Our new budget for 2016/2017 started on October 1, 2016.

October 25, 2016, Rick, from M & H, cleaned out most of our culverts that were partially blocked. The culverts were cleaned to prevent runoff from spilling over our roads during the 2017 spring thaw.

We also ditched approximately 80 cubic yards of Winston Road. This was not in the same area as our previous work. The existing ditch was totally filled in most areas, allowing water to run across and down the road.

Between the ditching and culverts approximately 85 cubic yards of dirt was removed. The fill was deposited on the front yard of one of our homeowners. Any homeowner/property owner who is interested in receiving fill from our upcoming spring, summer and fall work, please contact myself or any Road Committee member.

The snow started falling early and often this year and Burgess has been busy keeping our roads clear and safe. Once again, do not call Burgess directly, call me with any questions or concerns and I will follow up with Burgess. This keeps me up to date with all problems.

Road and Snow Money Spent to date:                                                                                                          Ditching Winston Road, culvert cleaning, and trucking out the dirt. $1,800.00                                        Snowplowing and sanding. November 21, 2016 to November 30, 2016 $3,692.50                                December 1, 2016 to December 15, 2016.     $7,233.75                                                                                 Snow plowing and sanding. December 16, 2016 to January 2, 2017. $16,431.2

Total Road and Snow money spent to date:                                                                                         $29,157.50

Due to the large number of snow and ice days, we have spent an unusually large portion of our allotted $40,000 snow plowing budget.  This is a concern this early in the snow plowing season. For this reason, I met with Dave Burgess to discuss a plan for the remaining season. It was agreed that, financially, Burgess cannot continue to plow and sand small amounts of snow on our roads. Burgess will now plow and sand our main roads, and only our main roads, when we receive small amounts of snowfall in the 1” to 3” area. When we receive larger amounts of snow, it will be removed from all roads. For financial prudence, only the main roads, hills and curves, will be sanded. As the winter progresses, we will reevaluate and adjust this plan as needed.

Dave Arthurs                                                                                                                                                                 H.O.L.A.  Road Commissioner

Waterfront Committee Report: Mary-Ellen Moroney advised that the Committee would be assigning slips for ice out and for the summer in the near future.

Nominating Committee: Jeff Munson said that the Committee would have a report at the March meeting.

Other Items: Millie advised that we are now able to update our site as needed, please check it out and bring suggestions for additions or revisions.

The next meeting will be on March 11, 2017 at the Barn at 0900.